Administrative Assistant

Direct Supply•Milwaukee, WI

11h•Onsite

About The Position

Direct Supply is building the future of healthcare technology with industry-leading products, solutions and platforms to help improve the lives of millions of seniors and those who care for them. In the Administrative Assistant position, you’ll provide proactive, high-level administrative support to several Vice Presidents and Directors. You’ll manage complex calendars, coordinate travel and meeting logistics, support executive communications, and help streamline workflows using both traditional and AI-enabled tools. This role is ideal for someone who thrives in a fast-paced environment, embraces AI-enabled tools to drive efficiency, enjoys balancing multiple priorities, and finds purpose in helping leaders and teams operate effectively.

Requirements

Communicates Effectively – Develops and delivers impactful communications for diverse audiences across channels. Excels in both small and large group interactions. Captures attention, actively listens, and guides discussions towards targeted goals.
Delivers Results – Seizes new opportunities and tackles challenges head-on with urgency. Takes initiative and consistently hits goals. Zeroes in on key priorities for results. Drives progress through uncertainty and moves others to action.
Mobilizes Resources – Efficiently marshals and utilizes resources - people, funds, materials, support - to meet objectives within deadlines and limits. Coordinates multiple activities and optimizes limited resources to achieve goals.
Optimizes Work Processes – Streamlines workflows by harnessing data, AI, and technology. Identifies opportunities for efficiency and incorporates new processes and technology. Defines new success measures.
Strong project coordination skills to manage multiple initiatives simultaneously while ensuring timely and accurate execution.
Effectively manages competing priorities, anticipates leader needs, and ensures timely execution of critical activities.
Demonstrated ability to maintain confidentiality and professionalism, especially when handling sensitive information.
3+ years of experience supporting executives, senior leaders, or multi-department functions in a business environment

Nice To Haves

Bachelor’s degree in Business, Marketing, Communications, or related field preferred
Experience with dashboards or reporting tools such as Power BI, Salesforce, or Smartsheet
Previous exposure to marketing, sales, or operational leadership teams preferred

Responsibilities

Provide confidential administrative support to multiple Vice Presidents and Directors, enabling effective leadership and execution across the business.
Manage and prioritize complex calendars, coordinate domestic travel, and oversee logistics for high-profile meetings, events, and leadership activities.
Plan and coordinate internal events, off-sites, customer meetings, and department-wide sessions, including communications, agendas, catering, meeting materials, and space logistics to ensure seamless execution.
Prepare polished customer-facing materials, business reviews, executive presentations, and meeting materials under tight deadlines.
Leverage AI-enabled tools to automate workflows, draft communications, generate reports, and improve day-to-day team efficiency.
Capture meeting notes and ensure action items, deadlines, and stakeholder responsibilities are tracked and completed.
Continuously identify opportunities to optimize processes and improve leader and team efficiency.
Partner across teams to coordinate initiatives, remove obstacles, and ensure seamless execution.
Exercise sound judgment and discretion while handling sensitive information, shifting priorities, and executive requests.