Administrative Assistant - Institutional Client Group (ICG)

U.S. Bank•Minneapolis, MN

1d•$24 - $32•Hybrid

About The Position

The Administrative Assistant provides comprehensive administrative and operational support to an Institutional Client Group (ICG) Group Head. The role requires exceptional organizational skills, attention to detail, and the ability to manage complex priorities in a fast-paced environment. The position supports strategic initiatives and involves managing calendars, travel, expenses, meetings, communications, presentations, events, and business documentation. It requires confident interaction with C-suite clients and executive leadership, as well as effective use of productivity and collaboration tools. The role requires working from a U.S. Bank location three or more days per week.

Requirements

High school diploma or equivalent.
Typically, five or more years of experience in administrative and support staff activities.
Exceptional organizational skills and attention to detail.
Ability to manage complex priorities in a fast-paced environment.
Proficient computer navigation skills using a variety of software packages, including Microsoft Office applications.

Nice To Haves

Executive-level calendar, travel, and expense management experience.
Strong executive presence.
Exceptional organizational and critical thinking skills, with flexibility to adapt to evolving priorities and changing demands.
An associate or bachelor’s degree in a related field.
Well-developed reading, writing, and mathematical skills.
Ability to manage multiple tasks, projects, and deadlines simultaneously.
Demonstrated administrative and clerical skills.
Ability to identify and resolve exceptions and interpret data effectively.
Excellent grammatical, verbal, and written communication skills.

Responsibilities

Manage an ICG Group Head’s calendar, including scheduling, travel coordination, and expense management.
Support projects tied to strategic initiatives.
Coordinate meetings, conferences, presentations, events, and travel arrangements.
Compose professional correspondence and documentation as needed.
Interface with C-suite clients and executive leadership.
Use productivity and collaboration tools to create and manage documents, presentations, and data reports.
Use software for word processing, spreadsheet analysis, and visual content to support business needs.

Benefits

Healthcare, including medical, dental, and vision coverage.
Basic term and optional term life insurance.
Short-term and long-term disability.
Pregnancy disability and parental leave.
401(k) and employer-funded retirement plan.
Paid vacation of two to five weeks, depending on salary grade and tenure.
Up to 11 paid holiday opportunities.
Adoption assistance.
Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.
Incentive and recognition programs.
Equity stock purchase, 401(k) contribution, and pension, subject to eligibility requirements.