Administrative Assistant - Part Time

Presbyterian Villages of Michigan•Warren, MI

1d•Onsite

About The Position

Presbyterian Villages of Michigan, a faith-based, premier nonprofit organization providing senior living and services in Michigan, has a great opportunity to join their team as the Part Time 20 hours a week, Administrative Assistant at The Village of Warren Glenn, Warren, Michigan. The Administrative Assistant is responsible for providing administrative, clerical and project support in a professional and confidential manner. This is an excellent opportunity for a team player with customer service and administrative experience.

Requirements

High School Diploma or General Education Diploma (GED)
Ability to follow oral and written instructions, generally commensurate with some college level education or equivalent experience.
Computer literate (letters, newsletters, email, Zoom/Teams).
Math aptitude generally commensurate with some college level education or equivalent experience.
Certified Occupancy Specialist certificate required at hire, or within 6 months of position (for HUD or MSHDA Villages).
Ability to communicate professionally and effectively with all level of staff and visitors.
One to three years’ related professional business office experience or equivalent combination of educational experience.
Experience working with one of the following subsidized programs: tax credit/MSHDA, low income, & HUD.
Efficient Computer knowledge and use of Microsoft products, word processing, spreadsheets database systems and email.

Nice To Haves

Experience working in senior housing industry
Trained as Certified Occupancy Specialist at HUD or MSHDA villages
Affordable housing property management software if working at a HUD or MSHDA governed village

Responsibilities

Organizes, directs and/or manages departmental functions including reception, telephone communication system and mail distribution.
Attends and/or participates in meetings and/or events and may transcribe and prepare minutes or summaries.
Accumulates, maintains, verifies and reports data, statistics and research.
Assists with collection of rent and execution of monthly certification process of resident.
Composes, prepares, monitors and responds to correspondence.
Directs and assists residents, families, business invitees and staff.
Schedules and maintains appointments and calendars.
Creates and maintains filing system.
Responds to inquiries and provides information regarding the Village.
Scheduled and conducts Village tours.
Establishes and maintains resident (and prospect) records including but not limited to: Filing, Revising and updating records, charts, etc., Gathering required data and documentation, Data input.
Assists with information gathering, including scheduling and conducting admission interview with potential residents and families.
Evaluates need for and/or requisitions adequate supplies, equipment and follow-up regarding assurance issues.
Maintains maintenance work orders.
Coordinates special events as assigned by the Adminstrator.
Creates newsletters, flyers and other documents utilizing various software programs and desktop publishing.
Creates and maintains a positive customer service atmosphere, including continuous quality improvement, teamwork, mutual respect, professionalism and accountability.
Attends and participates in all appropriate departmental/Village meetings, training and development opportunities.
Embrace, uphold and promote Presbyterian Villages of Michigan's mission, vision, beliefs, values, strategic goals, objectives and Servant Leadership.
Follows established policies and procedures including but not limited to: Presbyterian Village employment policies and procedures, Departmental policies and procedures, Safety policies and procedures, Federal, state and local regulations.
Performs any and all other duties and/or tasks as assigned or requested.