Administrative Assistant

Northern Trust • Newport Beach, CA

6d • $55,200 - $82,800 • Onsite

About The Position

Northern Trust is a global leader in wealth management, asset servicing, asset management, and banking services. This role performs various administrative duties such as preparing documents and reports for managers and other partners. The position ensures confidentiality and is responsible for routine operational/administrative work, focusing on administering defined procedures, analyses, and report preparation under supervision. The role may involve scheduling and coordinating meetings, travel arrangements, data input, processing, and verification, tracking expenses, and maintaining electronic and paper records. Additionally, the Administrative Assistant may greet clients or vendors, assist in document preparation and processing, and respond to general inquiries.

Requirements

• Basic knowledge of office procedures is required
• Basic PC knowledge and typing skills are required
• Good oral and written communication skills are required
• Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future.

Nice To Haves

• Entry level position. No prior experience required.

Responsibilities

• Performs various administrative duties such as preparing documents, reports for managers and other partners in the unit/department.
• Ensures confidentiality
• Responsible for routine operational/administrative work
• Focuses on administering defined procedures, analyses and report preparation (overseen, reviewed and checked by more senior partner)
• Schedules and coordinates meetings, travel arrangements for managers or other partners in the area
• May be responsible for data input, data processing and data verification
• May track or monitor expenses for the department
• Maintains electronic and paper records
• May greet or assist clients or vendors
• Assists in the preparation and processing of documents
• Responds to general inquiries

Benefits

• retirement benefits (401k and pension)
• health and welfare benefits (medical, dental, vision, spending accounts and disability)
• paid time off
• parental and caregiver leave
• life & accident insurance
• other voluntary and well-being benefits
• discretionary bonus program that may include an equity component

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed