Admin Assistant - Info Systems

City Of Jonesboro•Jonesboro, AR

10h•$17 - $18•Onsite

About The Position

The Administrative Assistant handles administrative office duties and assists the Director of Info Systems. The role performs routine clerical, communication, data-entry, document-preparation, filing, and departmental workflow support in an office setting. The position works under immediate supervision, with periodic performance checks, and follows standardized policies and procedures.

Requirements

High school diploma or GED, plus specialized schooling and/or on-the-job education in a skill area such as data processing, clerical or administrative work, or equipment operation; and 12 to 18 months of related experience and/or training, or an equivalent combination of education and experience.
Ability to read and understand simple instructions and short correspondence, notes, letters, and memos; write simple correspondence; understand policy, safety, operating, maintenance, and procedure manuals; and write routine reports and correspondence.
Ability to perform arithmetic with whole numbers, common fractions, and decimals; compute rates, ratios, and percentages; and prepare and interpret bar graphs.
Ability to follow written, oral, or diagrammed instructions using common-sense understanding and to address routine problems involving several known variables.
Intermediate word processing and typing skills.
Basic 10-key skills.

Nice To Haves

Notary Public certification.
Valid driver’s license.

Responsibilities

Screen incoming calls, direct calls, and take and transmit messages.
Greet visitors and provide assistance.
Receive, sort, and distribute mail and correspondence to appropriate personnel.
Prepare outgoing internal and external mail in accordance with procedures and postal requirements.
Photocopy documents while safeguarding confidential information.
Use standard office equipment and computer programs to prepare and format forms, correspondence, reports, and other documents.
Perform routine data entry in designated database fields.
Assist in maintaining the proper flow of paperwork within the department.
Answer routine written or oral inquiries.
As needed, schedule appointments and conference rooms, verify data, follow up, and communicate appointment schedules to appropriate parties.
Compose and type routine correspondence and form letters as needed.
Research data storage and computer records to obtain information and compile data for reports as needed.
Establish and maintain filing systems.
Perform other related duties as required or assigned.