Administrative Assistant - PDD Hampden County Conflict Advocacy Office

Commonwealth of Massachusetts • Springfield, MA

15d • Onsite

About The Position

The Public Defender Division of the Committee for Public Counsel Services (CPCS), the Massachusetts public defender agency, is seeking an Administrative Assistant to support the Attorney-in-Charge in running the day-to-day duties of a new, busy trial office in Hampden County. This office will provide legal representation to adults in criminal court cases, including District and Superior Court. CPCS is dedicated to fighting for equal justice and human dignity by supporting clients in achieving their legal and life goals, zealously advocating for their rights, and promoting just public policy. The agency provides representation in a wide range of cases, including criminal, delinquency, family law, and mental health matters. The newly created Hampden County Conflict Advocacy Office (CAO) will be located in Springfield and will act as the Conflicts Office for the Public Defender Division when a conflict of interest prevents a PDD staff attorney from representing a client. The CAO will operate with a separate managerial system and physical offices to ensure its independence for conflict of interest purposes.

Requirements

• Associate’s degree in related area;
• A minimum of two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills are required.
• Proficiency with MS Word, MS Excel, PowerPoint, Outlook, and Windows also required;
• Access to a personal computer with home internet access sufficient to work remotely.

Nice To Haves

• Proficiency and experience with scanning, optical character recognition processing (experience working with and entering text into spreadsheets is preferred);
• Project management experience is preferred;
• Previous experience in a legal setting is preferred;
• Bilingual Skills preferred.

Responsibilities

• Supporting the Attorney-in-Charge on day-to-day duties of running the office as well as special projects and coordinating communication, support, and resources with HR, Facilities, and IT;
• Providing administrative support, including word and data processing, filing, copying, scanning, and handling correspondence;
• Coordinating and assisting with projects relating to personnel management, program evaluation, and other areas;
• Creating statistical reports regarding attorney caseloads and disposition of cases and maintaining data collected;
• Planning, coordinating, and calendaring meetings and events;
• Assisting with other projects to improve the quality of legal representation and to enhance client services;
• Ensuring that office systems and agency procedures and practices are administered effectively; communicating effectively with internal and external contacts at all levels;
• Managing the front desk including all receptionist responsibilities as needed; and,
• Handling other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree