Assistant-Administrative

IU Health•Indianapolis, IN

4d•Onsite

About The Position

The Administrative Assistant provides comprehensive administrative and technical support to the Radiation Oncology Medical Physics team. This role supports department faculty and directors by coordinating daily operations, managing administrative workflows, and ensuring efficient communication across a multidisciplinary team. Experience supporting leaders in a medical or academic healthcare environment is highly preferred.

Requirements

High school diploma or GED required
0–3+ years of relevant experience; previous administrative experience preferred
Basic proficiency in Microsoft Office (Word, Excel, PowerPoint)

Nice To Haves

Experience supporting leaders in a medical or academic healthcare environment is highly preferred
Experience working in a matrix organization or complex work environment is a plus

Responsibilities

Provide high-level administrative support to approximately 13 faculty members, including the Director and additional faculty, by managing complex calendars, scheduling meetings, and coordinating logistics
Facilitate daily operations by organizing priorities, tracking action items, and ensuring follow-through on departmental initiatives
Coordinate schedules, communications, and workflows across a multidisciplinary clinical and academic team
Process invoices, maintain accurate documentation, and support operational and financial workflows with strong attention to detail
Serve as a primary point of contact for internal and external inquiries, ensuring professional, timely, and responsive communication
Independently troubleshoot routine administrative and operational issues, escalating as appropriate
Support recruitment, onboarding, and related administrative activities as needed
Identify opportunities for process improvement and contribute to enhancing team efficiency and organization
Operate with professionalism, discretion, and accountability in a fast-paced, evolving environment