Administrative Assistant

West Coast Reduction Ltd. • Saskatoon, SK

25d • Onsite

About The Position

West Coast Reduction Ltd. is seeking a full-time Administrative Assistant for their Saskatoon Plant. This role provides general administrative support to the Management team, assists the Purchasing Department with receiving goods, supports the Sales Department with finished goods processing, and performs Accounts Payable data entry. The Administrative Assistant also serves as the first point of contact for visitors and manages incoming calls and courier activities. This is a full-time, permanent position working 40 hours per week.

Requirements

• Competency using Microsoft Office Suite products and document management systems
• Proficiency in English, both written and verbal, with excellent communication skills

Nice To Haves

• Graduate from a recognized post-secondary program for Administrative Assistants, or equivalent Certificate or Diploma is an asset
• 2-3 years of experience in an administrative assistant role or similar environment preferred
• Demonstrated ability to work independently with minimal supervision

Responsibilities

• Serve as the face of West Coast Reduction Ltd. for all visitors to our Saskatoon Plant by warmly greeting them as they arrive at our plant
• Answer and forward all incoming calls to the appropriate party
• Open, sort & distribute incoming mail daily
• Record management – responsible for filing and maintaining the document management system for divisional records
• Data entry - Monitor administrative documents to ensure data is up to date
• Coordinate incoming and outgoing courier shipments
• Order office and kitchen supplies to ensure common areas are well-stocked
• Maintain inventory of visitor booklets, and complete sign-in/sign-out sheets when necessary
• Assist with general office administrative duties (filing, corporate mailouts, organizing, etc.) to various departments as needed
• Event coordination and planning, for annual office events such as flu clinics, hearing tests, etc.
• Adhere to the company Code of Conduct and all West Coast Reduction Ltd. policies
• Foster a positive team and company culture by ensuring treatment of others is respectful and aligned with company values
• Perform other duties as assigned by Manager or Supervisor
• Ensure all store goods are received in the inventory JD Edwards ERP system
• Assist in counting supplies and equipment in stock
• Assist in the release of finished goods and invoicing
• File and scan all sales related paperwork
• Process raw material scale data while ensuring accuracy
• Verify scale data for accuracy and correct appropriate discrepancies as needed
• Compare scale tickets against route history and third-party hauling invoices, noting any discrepancies and investigating inconsistencies
• Enter supplier invoices with correct coding and supplier information
• Match supplier invoice to PO or obtain appropriate manager approval
• Ensure all supplier invoices and supporting information are filed correctly

Benefits

• Comprehensive compensation package offered to full-time employees including employer-paid extended health benefits and life insurance
• Generous RRSP matching for employee contributions after 1 year
• Discretionary annual bonus
• Opportunities for career advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree