Administrative Assistant (Hybrid)

Intertek•The Woodlands, TX

19h•Hybrid

About The Position

Intertek, a leading provider of quality and safety solutions to many of the world’s top-recognized brands and companies, is actively seeking an Administrative Assistant (Hybrid) to join our Technical Inspection Services team in The Woodlands, TX. This is a fantastic opportunity to grow a versatile career in Inspection Services! Intertek Technical Inspection Services (TIS) is a partner to clients in diverse industries such as oil & gas, renewable energy, engineering, chemical, and transportation. Intertek supports our clients striving to meet the growing global infrastructure requirements and demands for secure and sustainable sources of energy through services such as inspection, expediting, technical auditing, and site construction support.

Requirements

0 - 2 years of relevant experience – preferably in the Oil, Gas, and Energy market sector.
High degree of personal integrity and the ability to collaborate with others.
Proficiency with Microsoft windows office suite required.
Excellent verbal and written communication skills essential.
Model Intertek’s 10X Energies at all times within the work place, practicing business the right way
Be aware of, and adhere to, safety practices and policies to ensure your own safety, as well as the safety of others who may be affected by your actions at work
Ability to work in fast-paced, multi-tasking environment with shifting priorities and demanding deadlines
Must be detailed-oriented and able to effectively prioritize and organize workload, with efficient time management
Ability to communicate and interact effectively in verbal written and presentation formats
Must possess the fundamental technical and administrative skills required to perform the job duties
Must be customer focused and quality driven
Ability to travel as business needs dictate

Nice To Haves

Bachelor’s Degree preferred, but not required.

Responsibilities

Assists more senior coordinator in administrative coordination tasks such as assignment setup, report processing, sourcing of inspectors, and travel arrangements for inspectors
Provides clear and concise assignment instructions to the Technical Specialists in accordance with client’s instruction(s) and contractual documents
Interfaces with the Technical Specialists to ensure that reporting is both detailed and timely
Verifies that inspectors are paid correctly and on time by auditing and approving inspector timesheets for accuracy during the indicated payroll period, for example, confirming that hours and miles match those submitted on the report to the client, expense receipts are acceptable/legible
Interfaces with other Intertek offices as needed when work scope dictates that the inspection be performed overseas
Manages assignments in company’s proprietary work process management system.
Use available systems and procedures to source properly qualified and competent Technical Specialists for assignments
Potentially serve as main point of contact and liaison between Intertek and a couple smaller customers in preparation for moving to a regular coordination position
Other administrative duties as assigned