Administrative Assistant

E-J Electric Installation Co. • New York, NY

20h • $70,000 - $100,000 • Hybrid

About The Position

E-J Electric Installation Co. is seeking a highly organized and resourceful Administrative Assistant to provide dedicated support to multiple executives across E-J's business units. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and can seamlessly manage competing priorities across several senior leaders at once.

Requirements

• 4+ years of experience supporting senior leaders or executives required
• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication skills
• Ability to exercise sound judgment and maintain confidentiality
• Proficiency in Microsoft 365
• Ability and willingness to be on-site across different offices in the New York City area
• Strong multitasking abilities and comfort managing shifting priorities in a fast-paced environment
• Professional demeanor and strong interpersonal skills

Nice To Haves

• Experience in the construction or electrical contracting industry

Responsibilities

• Provide comprehensive administrative support to multiple executives at once, balancing competing priorities and deadlines
• Manage complex, ever-changing calendars and coordinate meetings, appointments, and conference calls across several executives
• Serve as a primary point of contact for internal and external communications on behalf of supported executives
• Coordinate travel arrangements, itineraries, and expense reporting
• Prepare, format, and proofread correspondence, presentations, and reports
• Organize and maintain confidential files and records
• Assist with meeting preparation, including agendas, materials, and follow-up on action items
• Help coordinate office and executive-related events
• Anticipate the needs of multiple executives and proactively manage schedules and shifting priorities
• Draft and edit business correspondence with a high level of accuracy and professionalism
• Prepare briefing materials and presentations for executive meetings
• Maintain strict confidentiality regarding sensitive business matters
• Coordinate cross-departmental communication on behalf of supported executives
• Track and follow up on action items to ensure timely completion
• Support special projects and initiatives as assigned

Benefits

• Medical insurance
• Dental insurance
• 401K plan
• Paid holidays
• Vacation
• Merit-Based Bonus
• Tuition Reimbursement Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed