Administrative Assistant
Wesley Willows•Rockford, IL
•Onsite
About The Position
Make a difference in someone’s life every day. Join the Wesley Willows family, where your work is more than a job—it's a fulfilling journey of personal and professional growth, guided by strong ethics and a commitment to compassionate service.
Requirements
- High school graduate or equivalent (required)
- Minimum one year of administrative/clerk experience with heavy work order processing (required)
- Computer literacy and proven interpersonal communication skills, both verbal and written (required)
- Valid driver’s license with a clean MVR (motor vehicle record) (required)
Responsibilities
- Coordinate and manage all administrative functions within the Maintenance Department
- Organize and direct departmental activities, maintain accurate records, and compile reports
- Manage inventory and supplies and ensure effective communication with staff, residents, and contractors
- Answer phones, address resident concerns, and assist with employee orientation and annual safety training
- Support the Director of Facilities and Grounds with special projects
- Uphold departmental policies, promote a positive work environment, and ensure smooth day-to-day operations
Benefits
- Access earned wages before payday through ZayZoon, plus tools and resources to support your financial wellbeing.
- Medical, Dental, and Vision Insurance
- Flexible Spending Accounts
- 403(b) Retirement Plan with Employer Match
- Life/AD&D Insurance
- Short- and Long-Term Disability
- Accident, Critical Illness, and Hospital Indemnity Insurance
- Mail Order Pharmacy
- Telemedicine Services
- Wellness Programs
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
