Administrative Assistant - Maine Street Solutions

Verrill•Augusta, ME

5d•$28 - $32•Onsite

About The Position

Maine Street Solutions, a public affairs and consulting service subsidiary of Verrill LLP, one of Maine's largest law firms, is seeking an Administrative Assistant for our Augusta, Maine office. Maine Street Solutions offers the opportunity to do meaningful work alongside exceptional colleagues in a collaborative, supportive, and professional environment. We are committed to attracting talented individuals who are dedicated to excellence, client service, and continuous growth and development in their careers. This role is a full-time, hourly position supporting the government affairs and public relations team, as well as coordinating activities related to associations for Verrill’s clients including the Maine Renewable Energy Association.

Requirements

Experience as an Administrative Assistant and/or with trade associations, marketing, communications, public relations, or event planning
Advanced computer skills (including Outlook, Word, Excel, and PowerPoint)
Exceptional attention to detail, with strong communication, organizational, and project management skills, and the ability to manage multiple priorities effectively.
Exceptional client service and team support skills.
Proactive approach and a willingness to contribute whenever necessary

Responsibilities

Maintaining and updating membership records and databases.
Serving as the primary point of contact for member and client communications.
Supporting membership recruitment, engagement, and retention efforts.
Tracking and collection of membership dues.
Planning and coordinating events and member programs.
Scheduling and coordinating membership calls and meetings.
Managing ethics and lobbying compliance reporting.
Assisting with timekeeping, tracking, and data entry.
Preparing and distributing print and digital materials related to legislative activities, including testimony, floor documents, and other advocacy materials.
Coordinating meetings between team members, legislators, and clients.
Running occasional business-related errands (court filings, supplies, etc.)
Providing administrative and project support as needed.
Handling day-to-day office operations, including: Managing office supplies and equipment (phones, printers, etc.), Processing incoming mail, Coordinating food orders for meetings, Maintaining office space.