Administrative Assistant - Archdiocese of New Orleans

Archdiocese of New Orleans•New Orleans, LA

1d•Onsite

About The Position

The Administrative Assistant provides essential operational support to ensure the seamless functioning of the Archbishop's Office. This role is responsible for executive scheduling, coordinating diverse ministries, and maintaining the daily administrative flow of the archdiocese. Success requires a high degree of flexibility, a collaborative mindset, and the ability to manage competing priorities within a fast-paced, mission-driven environment.

Requirements

High School diploma (or equivalent) with 3+ years of relevant administrative experience.
Advanced proficiency in Microsoft Office Suite and Adobe Acrobat.
Proficient in digital communication, database management, and professional report writing.
Polished verbal and written skills for engaging with diverse stakeholders and clergy.
Ability to work collaboratively or independently with minimal supervision.
Proven history of handling sensitive information with absolute confidentiality and decorum.
Strong organizational skills to manage high-pressure timelines without sacrificing quality.

Nice To Haves

Prior experience within a Parish or Archdiocesan school setting is highly valued.

Responsibilities

Transcribe, format, and prepare dictation; draft memos and professional correspondence on behalf of the archbishop.
Manage all incoming/outgoing communications, including digital scanning, faxing, and physical mail (Postal, FedEx, Interoffice).
Maintain a sophisticated filing system for confidential documents; manage and update the archbishop's daily files.
Oversee supply inventory, financial requisition forms, and billing. Ensure the aesthetic upkeep of the executive suite, waiting areas, and conference rooms.
Lead the planning and execution of the biannual ESP Meeting for regional Bishops, managing all logistics, correspondence, and billing.
Execute high-priority seasonal initiatives, including the Legislative Luncheon, interfaith outreach, and the archbishop's donor gift programs.
Manage the preparation and distribution of holiday cards and seasonal liturgical greetings.
Maintain accurate, up-to-date databases for the Seven Sisters Apostolate and other key recipient lists.
Provide surge support to other Executives in the Chancery, including the Vicar General and the Office of Canon Law as required.
Act as the primary backup for the Executive Assistant, assuming duties during their absence to ensure uninterrupted office operations.