Administrative Assistant - Durham

TJT • Durham, NC

4d • Onsite

About The Position

Thomas, Judy & Tucker (TJT), a leading full-service CPA firm with 35 years of experience, is seeking an Administrative Assistant for its Durham office. This role is central to supporting a professional, client-focused firm where exceptional service is a priority. The position involves collaboration with team members across multiple offices using technology like Microsoft Teams. The ideal candidate thrives on multitasking, enjoys client interaction, and can handle a fast-paced environment with steady activity. This individual will be a key member of the administrative team, taking ownership of responsibilities and contributing wherever needed. The role supports the day-to-day operations of the Durham office, ensuring a clean, organized, and professional appearance, especially in the lobby.

Requirements

• Professional presence and polished demeanor
• Familiarity with accounting, vendor relationships, general technology use, basic data entry, and fundamental math skills, including addition, subtraction, multiplication, and division
• Proficiency in Microsoft Word, Excel, and Outlook, including email and calendar functions
• Ability to quickly learn and use industry-specific software as needed
• Working knowledge of standard office equipment
• Typing speed of 30 wpm
• Alpha/numeric filing skills
• Positive, outgoing attitude and a willingness to support fellow administrative team members
• Strong time management skills with the ability to multitask, prioritize effectively, and maintain close attention to detail
• Ability to work independently with minimal supervision

Nice To Haves

• Prior public accounting experience is preferred and would be helpful in succeeding in this role

Responsibilities

• Organizing and scanning tax return documents
• Paging and delivering tax returns
• Logging out projects
• Electronically filing tax returns
• Setting up clients
• Preparing binder rollforwards
• Completing financial statement footings and PDF creation
• Coordinating with the broader Admin team on tasks and special projects
• Ordering and maintaining office supplies
• Arranging lunches
• Greeting clients and visitors
• Setting up workspaces for new employees
• Assisting Durham partners with assigned tasks
• Scheduling meetings
• Handling company inquiries
• Typing labels
• Shipping packages via FedEx
• Making trips to the U.S. Post Office
• Running office errands
• Completing miscellaneous data entry
• Ensuring the lobby remains clean, organized, and consistently professional in appearance
• Welcome clients, job candidates, and other visitors with professionalism and warmth
• Manage office supply inventory and reorder materials as needed
• Provide additional administrative support and take on other duties as assigned

Benefits

• Health Insurance for Employees
• Flexible Paid Time Off (PTO)
• 36-hour/4-day work weeks during the slower times of the year for tax and audit professionals
• Dental, Vision, and Disability Insurance
• Automatic employer 401(k) Contribution
• Relocation assistance
• Parental Leave
• Opportunities to work a flexible schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed