Administrative Assistant - Durham

TJT • Durham, NC

8h • Onsite

About The Position

Thomas, Judy & Tucker (TJT), a leading full-service CPA firm with 35 years of experience, is seeking an Administrative Assistant for its Durham office. This role is central to supporting a professional, client-focused firm where exceptional service is a priority. The position offers flexibility in scheduling, being open to either full-time (40 hours/week) or part-time (30 hours/week, with increased hours during peak seasons). The Administrative Assistant will collaborate virtually with team members in other offices using technology like Microsoft Teams. Success requires strong multitasking abilities, client interaction skills, and the capacity to thrive in a fast-paced environment with regular movement throughout the office. This individual will be a key member of the administrative team, taking ownership of responsibilities and contributing wherever needed. The role supports both client-facing tasks, such as organizing and scanning tax documents, and general office operations, including supply management, client greeting, and administrative support for Durham partners.

Requirements

• Professional presence and polished demeanor
• Familiarity with accounting, vendor relationships, general technology use, basic data entry, and fundamental math skills, including addition, subtraction, multiplication, and division
• Proficiency in Microsoft Word, Excel, and Outlook, including email and calendar functions
• Ability to quickly learn and use industry-specific software as needed
• Working knowledge of standard office equipment
• Typing speed of 30 wpm
• Alpha/numeric filing skills
• Positive, outgoing attitude and a willingness to support fellow administrative team members
• Strong time management skills with the ability to multitask, prioritize effectively, and maintain close attention to detail
• Ability to work independently with minimal supervision

Nice To Haves

• Prior public accounting experience is preferred and would be helpful in succeeding in this role

Responsibilities

• Organizing and scanning tax return documents
• Paging and delivering tax returns
• Logging out projects
• Electronically filing tax returns
• Setting up clients
• Preparing binder rollforwards
• Completing financial statement footings and PDF creation
• Coordinating with the broader Admin team on tasks and special projects
• Ordering and maintaining supplies
• Arranging lunches
• Greeting clients and visitors
• Setting up workspaces for new employees
• Assisting Durham partners with assigned tasks
• Scheduling meetings
• Handling company inquiries
• Typing labels
• Shipping packages via FedEx
• Making trips to the U.S. Post Office
• Running office errands
• Completing miscellaneous data entry
• Ensuring the lobby remains clean, organized, and consistently professional in appearance
• Welcome clients, job candidates, and other visitors with professionalism and warmth
• Manage office supply inventory and reorder materials as needed
• Provide additional administrative support and take on other duties as assigned

Benefits

• Covered Health Insurance for Employees
• Flexible Paid Time Off (PTO)
• 36-hour/4-day work weeks during the slower times of the year for tax and audit professionals
• Dental, Vision, and Disability Insurance
• Automatic employer 401(k) Contribution
• Relocation assistance
• Parental Leave
• Opportunities to work a flexible schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed