Administrative Assistant

ROMAN CATHOLIC DIOCESE OF CORPUS CHRISTI•Beeville, TX

22d•$15 - $18•Onsite

About The Position

St. Joseph Catholic Church in Beeville, Texas, is hiring an Administrative Assistant for the parish office. The parish Administrative Assistant provides general office assistance to the Pastor, Pastoral Associate, and Parish Pastoral Staff to support the ministries and mission of St. Joseph Catholic Church. This work includes, but is not limited to: data and records management, phone and email support, supplies and inventory management, communications work, managing use of church space by parish and outside groups, supporting church ministries and committees and collaborating with parish volunteers. The Parish Administrative Assistant will be a resource person for both members and non-members, and a welcoming and responsive presence in our church’s office. Ministerial Character: The Diocesan Bishop is the visible principle and foundation of unity in the particular Church (“the Diocese”) entrusted to him. In a unique and visible way, he makes Christ's mission present and enduring as the Shepherd of the Christian Community. In order to fulfill his mission, the Diocesan Bishop employs suitable, chosen collaborators, who are clerics, religious, and lay people. He shares with them the apostolic mission and entrusts various responsibilities to them. Each position employed in the Diocese of Corpus Christi helps to extend the ministry of the Diocesan Bishop in particular ways as outlined in the job duties and responsibilities. Therefore, this position is closely connected to and assists the Diocesan Bishop in the performance of his ministry and thereby engages in ministry for the church.

Requirements

High School Diploma or equivalent required; Associate’s degree preferred
Minimum of 2 years of experience in an office environment
Demonstrated knowledge of and experience with diocesan policies and procedures
Valid Texas driver's license
Strong oral and written communication skills and interpersonal skills
Ability to handle multiple projects and prioritize tasks
Strong critical thinking and problem-solving skills
Ability to work independently and to establish and maintain effective working relationships with colleagues and members of the diocesan community
Ability to maintain confidentiality and use discretion
Skills in the general use of computer hardware and basic office software including Microsoft Office Suite
Must be professional and courteous
Must successfully complete pre-employment screening including criminal history background check, motor vehicle record review (MVR), and drug screening
Certification in Safe Environment training provided by the Office for Safe Environment and Child & Family Resources is required
Must adhere to all Diocesan policies and procedures

Nice To Haves

Associate’s degree preferred

Responsibilities

Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
Continually grow in the ministry by participating in religious ceremonies, trainings sessions, and reflection activities as directed
Record all sacraments and funerals as required by the church’s laws in appropriate parish register books; prepare sacramental certificates as needed; maintain baptism registration forms
Record and reconcile weekly contributions in ParishSoft
Coordinate parish wedding arrangements and funeral masses following parish guidelines
Answer phones, transfer calls and take messages for pastor and business manager
Keep track of Mass Intentions and record them in Mass calendar as needed
Send Sacramental notification forms to appropriate churches
Prepare weekly Sunday bulletins
Coordinate and file general correspondence
Organize and maintain office supplies and keep the parish office in good order
Keep pastor and business manager informed on all matters and operations of the parish office
Perform other duties as assigned
Demonstrates a professional attitude as a member of diocesan staff
Maintains confidentiality in matters of assigned department and the diocese
Serves as a representative of the diocese displaying courtesy, tact, positivity, and discretion in all interactions with colleagues and community served
Carries out commitments made to diocesan colleagues and community served
Employs professional ethics in relationships with diocesan colleagues and community served
Positively contributes to the overall mission and values of the Diocese of Corpus Christi to promote a positive organizational culture