Administrative Assistant

Foresight Construction Group•Gainesville, FL

2h•Onsite

About The Position

We are seeking a dependable, detail-oriented Part-Time Administrative Assistant to provide hands-on office and administrative support at our Gainesville headquarters. This role is ideal for someone who enjoys organization, takes initiative, and has a service-minded approach to helping an office run smoothly. This position will support general office needs, meeting preparation, light administrative tasks, and practical day-to-day support for company leadership and team members. The right person will be reliable, proactive, professional, and willing to jump in where needed. Schedule: Part-time, in-office at our Gainesville headquarters. Primarily morning hours preferred. Potential for additional hours or future full-time opportunity based on company needs and role fit.

Requirements

Reliable, punctual, and able to work independently.
Organized, detail-oriented, and consistent with follow-through.
Friendly, professional, and service-minded.
Comfortable handling a variety of tasks and shifting priorities.
Willing to assist with both administrative work and hands-on office support.
Able to handle confidential information appropriately.
Proficient with basic technology, including Microsoft Outlook, Word, Excel, and general office equipment.
Valid Florida driver’s license and reliable transportation for occasional local errands.

Nice To Haves

Prior experience in an administrative assistant, office coordinator, receptionist, operations support, or similar role.
Experience supporting an office, leadership team, accounting department, or operations team.
Comfort using email, calendars, shared files, and basic business systems.
Experience helping coordinate supplies, meetings, events, vendors, or office logistics.

Responsibilities

Help keep the office organized, stocked, clean, and prepared for the day.
Assist with general office needs, including supplies, mail, deliveries, filing, scanning, printing, and errands.
Provide general administrative support to team members and departments as needed.
Provide practical day-to-day support for company leadership, including lunch coordination, meeting preparation, and general office-based needs.
Prepare meeting spaces by ensuring rooms are clean, organized, stocked, and ready for use.
Print, organize, or prepare meeting materials, agendas, notes, and other documents as needed.
Assist with internal meetings, team lunches, office events, celebrations, and other company gatherings.
Assist with basic administrative support for accounting, payroll, and operations teams as needed.
Help collect, scan, organize, and route documents such as timesheets, reimbursements, invoices, vendor paperwork, or project-related items.
Support basic tracking, data entry, document organization, and follow-up tasks.
Help ensure routine administrative items are handled accurately and in a timely manner.