Administrative Assistant

Aston Carter•Sanger, CA

1d•$20 - $21•Onsite

About The Position

We're looking for an Administrative Assistant who thrives in a fast-paced environment and enjoys working closely with customers, operations, inventory, shipping, and production teams. This isn't your typical office role. You'll be a critical part of the operation, helping ensure customer orders move seamlessly from purchase order to final delivery while providing exceptional customer service every step of the way. If you're someone who enjoys problem-solving, staying organized, working with data, and building strong relationships, we'd love to hear from you.

Requirements

Administrative, office support, or customer service experience
Strong data entry skills with excellent attention to detail
Proficiency with Microsoft Excel, Word, and Outlook
Experience managing multiple priorities and deadlines
Strong organizational and communication skills
Reliable work ethic and a customer-first mindset

Nice To Haves

Manufacturing, logistics, distribution, or warehouse experience
Experience with inventory management, order entry, or purchasing
Accounts receivable or accounts payable exposure
Experience working cross-functionally across multiple departments

Responsibilities

Serve as the go-to contact for customers and provide outstanding service
Process customer purchase orders and support production scheduling
Track inventory levels and help ensure orders are fulfilled on time
Communicate order updates, changes, and confirmations with customers
Create reports and analyze order, sales, and inventory data
Collaborate with operations, shipping, maintenance, sales, and design teams
Investigate and resolve order discrepancies and customer concerns
Support accounts receivable activities and maintain accurate records
Coordinate vendor information, tooling, artwork, and production requirements
Participate in process improvement initiatives and help drive operational efficiency