Part-Time Administrative Assistant

Arlington Heights Park District•Arlington Heights, IL

22h•Onsite

About The Position

Join the Parks Department and become part of the team that is responsible for performing a variety of clerical support tasks and assisting the Operations Supervisor - Trades. The ideal candidate will have strong customer service, problem-solving skills with attention to detail. Ideally the position would be 20-24 hours per week M W F, 7:30AM-4:00PM.

Requirements

Demonstrated computer proficiency, including Microsoft Office Suite, with the ability to adapt to and learn new systems and applications as needed. Ability to follow written and oral instructions
Ability to maintain positive and effective working relationships with other supervisors and employees
Ability to work harmoniously with fellow employees, patrons, community groups and other units of local government
Ability to work independently in day-to-day operations with general direction of the Parks Operations Supervisor
Capacity to utilize effective time management skills and be able to work under the stress of multiple deadlines, requests from other departments and interruptions with accuracy
Ability to work in a team atmosphere, promoting positive work relationships with both internal and external customers
Ability to communicate effectively with fellow staff and the public both orally and in writing
Capacity to be self-motivated and achieve goals with minimal supervision or direction
Ability to maintain self-control and composure in difficult situations
Ability to follow directions and communicate verbally and in writing and to read and understand printed materials
Capacity to utilize computer skills, including demonstrated proficiencies in word processing and basic spreadsheet applications
Ability to accurately complete basic math and computation
Capacity to proactively troubleshoot, problem solve and make sound judgments with respect to confidentiality

Responsibilities

Assists with Brightly Asset Essentials reporting, entries and, work order processing
Answers the telephone, emails, and responds to inquiries from vendors and the public
Assists with the time and attendance system data entry, error correction, time off entries and timecard verification
Uses the A/P system to process purchases made by staff
Composes, types and edits a variety of documents including letters, memos, spreadsheets, etc.
Orders and maintains a supply of office supplies
Maintains accurate records and files
Attends work on a regular basis
Performs the job safely and in compliance with District policies, procedures, work and safety rules, and the employee handbook
Maintains a clean and organized work environment
Additional functions as assigned which may be considered essential
Assists in preparing plans, specifications, bid documents, and estimates for park and facilities repairs
Assists in preparing permits, records, and reports for construction and other special projects
Assists in preparing design development drawings and illustrations for presentation purposes
Assists in preparing estimates and quotations for park and facilities repairs
Assists in preparing budgets for park planning activities
Assists in community events and volunteer projects related to park development
Assists in preparing board summaries, monthly reports, and periodic and special reports