Administrative Assistant

Doane Grant Thornton•Kamloops, BC

10d•CA$43,000 - CA$53,000•Onsite

About The Position

Doane Grant Thornton is a large and growing professional services firm that emphasizes a community feel among its approximately 3000 employees across Canada. The firm values its colleagues, clients, and communities, aiming to be a purpose-driven organization. This role supports client service staff in producing high-quality client deliverables, managing files, formatting financial statements, preparing documents, and providing billing and travel support. The company culture encourages empathy, collaboration, and continuous learning, with a focus on personal and professional development.

Requirements

2-4 years of recent administrative experience
Excellent data entry and word processing skills with high attention to accuracy and detail. Must have an aptitude for proofreading and suggesting alternatives
Professional and eager to learn with a desire become a strong contributing member of our administrative team
Ability to multi-task, prioritize, and be skilled at working within tight deadlines
Take initiative, with strong problem-solving skills
Excellent verbal and written communication skills
Excellent client service mindset
Computer savvy with the ability to learn and troubleshoot various computer programs including Microsoft Office

Nice To Haves

Experience with AP, AR, or any accounting software is an additional benefit (Ex. Caseware)
Experience in financial statement preparation an asset

Responsibilities

Working independently and within a team environment to support the client service staff to produce high quality client deliverables
Managing electronic and paper-based client files and compilations of tax returns
Format financial statements in compliance in Firm standards
Preparation of letters and reports using firm templates in compliance with Firm standards
Proof-read, review for quality and verify content before finalizing any client deliverables
Preparing hard files for clients based on requests from the external client service team and new client setup processes
E-filing as required
Scan documents and embed in electronic file
Participate in training and stay current with GT software
Provide billing support using various Grant Thornton systems and in accordance with the terms of the engagement letter
Assist in the preparation and submission of time and expense reports for the partner(s) supported
Organize information and maintain database for marketing purposes using our contact relationship management software
Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing