Administrative Assistant

CESO, Inc.•Charlotte, NC

35d•$20 - $26•Hybrid

About The Position

CESO is a nationally recognized architecture and engineering firm seeking an Administrative Assistant to serve as the first point of contact for visitors and clients, providing excellent customer service and administrative support. This role is responsible for managing front desk operations, answering phones, greeting guests, handling mail, and performing a variety of clerical tasks to support the office's daily operations and staff. CESO is committed to empowering its people to impact communities by bringing clients’ visions to life.

Requirements

High school diploma or General Education Degree (GED) is required.
1-2 years of relevant experience in an administrative role is required.
Computer skills necessary to enter daily timesheet data and use Microsoft Outlook for email correspondence.
Working knowledge of Microsoft Office Suite, Adobe PDF, and Bluebeam or similar software.
Excellent verbal and written communication skills.
Strong organizational skills and multitasking abilities.

Nice To Haves

Notary in the State of business is preferred.

Responsibilities

Greet and welcome visitors, clients and staff in a professional and friendly manner.
Answer and direct incoming phone calls promptly and courteously.
Handle incoming and outgoing mail, packages, and deliveries.
Schedule and coordinate meetings, appointments, and conference room usage.
Maintain office supplies inventory and place orders when necessary.
Assist with general administrative duties such as data entry, filing, copying, and scanning.
Work closely with building management to ensure timely resolution to office related maintenance issues.
Maintain a tidy and organized reception area reflective of a professional office environment.
Handle office-wide announcements, as needed.
Work closely with the local Office Leader to hit office goals, plan events (i.e., Summer and Holiday outings), and track and manage the office budget for the year.
Monitor and maintain office security by following procedures and controlling access.
Provide administrative support to various departments as needed.
Collaborate with the administrative team to ensure business needs are being met on a local level.
Handle inquiries and resolve issues or redirect them to the appropriate staff member.
Coordinate with IT for front desk or technical issues.
Assist with arranging travel for business needs.
Perform other duties as assigned.

Benefits

Flexible and Hybrid Work Schedule
Paid Time Off – Credited to You 100% Upfront
401K with a Company Match
Rewards and Recognition Program
Training and Development to Foster Professional Growth
Paid Holidays
Medical / Dental / Vision Coverage
Welcome Box
Casual Dress Code
Reimbursement for Professional Licenses
Paid Time Off for Community Team Service Events
Voluntary or Supplemental Short-Term / Long-Term Disability
Employee Assistance Program
Company Paid Bonding and Recovery
Employee Events such as Lunches and Outings to Foster a Positive Work Environment