Administrative Assistant [Receptionist]
About The Position
Doane Grant Thornton is a large and growing professional services firm that emphasizes a community feel, despite employing about 3000 people across Canada. The firm values its colleagues, clients, and communities, aiming to build a thriving, purpose-driven organization. This role involves supporting client service staff, managing client files, formatting financial statements, preparing documents, proofreading, coordinating office events, and interacting professionally with clients. The position also includes administrative duties such as reception, filing, scanning, and providing billing and travel support. The company culture encourages empathy, collaboration, and continuous learning, with a focus on personal and professional development.
Requirements
- 2-4 years of recent administrative experience
- Excellent data entry and word processing skills with high attention to accuracy and detail. Must have an aptitude for proofreading and suggesting alternatives
- Professional and eager to learn with a desire become a strong contributing member of our administrative team
- Ability to multi-task, prioritize, and be skilled at working within tight deadlines
- Take initiative, with strong problem-solving skills
- Excellent verbal and written communication skills
- Excellent client service mindset
- Computer savvy with the ability to learn and troubleshoot various computer programs including Microsoft Office
Nice To Haves
- Experience with AP, AR, or any accounting software is an additional benefit (Ex. Caseware)
- Experience in financial statement preparation an asset
Responsibilities
- Working independently and within a team environment to support the client service staff to produce high quality client deliverables
- Managing electronic and paper-based client files and compilations of tax returns
- Formatting financial statements in compliance with Firm standards
- Prepare letters and reports using firm templates in compliance with Firm standards
- Proof-read, review for quality and verify content before finalizing any client deliverables
- Preparing hard files for clients based on requests from the external client service team and new client setup processes
- Assist with coordinating office events, including preparation, logistics, and collaboration with internal teams and committees
- Work closely with various internal committees to support initiatives, communications, and event coordination
- Interact professionally with clients, providing a high level of client service through written and verbal communication and supporting client-related requests.
- Scan documents and embed in electronic file
- Participate in training and stay current with GT software
- Provide billing support using various Grant Thornton systems and in accordance with the terms of the engagement letter
- Assist in the preparation and submission of time and expense reports for the partner(s) supported
- Organize information and maintain database for marketing purposes using our contact relationship management software
- Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
- General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing
Benefits
- Occasional overtime may be required during peak season
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
