Administrative Assistant, Teaching and Learning/Professional Development

Jenks Public Schools•Jenks, OK

About The Position

The Administrative Assistant supports the communication and implementation of Teaching and Learning and Professional Learning guidelines, activities, and resources for staff members. The role provides administrative, logistical, records, and financial support to the Offices of Teaching and Learning and Professional Learning. It maintains and facilitates use of the Professional Learning Center and supports staff learning activities, meetings, budgets, purchasing, and assigned projects. This is a 12-month classified hourly, non-exempt position. The position reports to the Executive Director of Teaching and Learning and the Director of Professional Learning and supervises no employees.

Requirements

High school diploma or GED required.
Satisfy district requirements regarding physical health and citizenship.
Ability to perform the listed physical demands, with reasonable accommodations as applicable.

Nice To Haves

The Board may accept alternatives to the stated qualifications.

Responsibilities

Open, close, maintain, and facilitate use of the Professional Learning Center.
Maintain, verify, and communicate professional learning records, events, and guidelines to staff through the registration system; answer questions about records, registration, and guidelines when possible.
Answer telephone calls, respond to inquiries, and provide administrative support to the Offices of Teaching and Learning and Professional Learning.
Manage the professional library through Destiny.
Support new teacher training, including scheduling, registration, communication, materials preparation, and logistical arrangements.
Assist with annual budget setup, monitor expenditures, reconcile financial records, and provide budget updates as requested.
Prepare requisitions, process purchase orders, coordinate travel arrangements as applicable, and maintain financial records for professional learning, textbook, media bond, AVID, gifted, Title II, and other assigned program funds.
Maintain records and support P-Card purchasing processes for the Executive Director of Teaching and Learning and Director of Professional Learning.
Attend Professional Learning Team meetings and communicate regularly with team members.
Prepare materials, coordinate logistics, and provide administrative support for Teaching and Learning meetings, Curriculum Alignment and Adoption Committee meetings, and other assigned district meetings.
Support the Teacher of the Year process.
Coordinate administrative details for assigned Teaching and Learning and Professional Learning projects by maintaining records, organizing information, monitoring timelines, tracking outstanding items, and communicating progress.
Perform other duties as assigned.