Administrative Assistant

RBC • Toronto, ON

19d • CA$55,000 - CA$90,000 • Onsite

About The Position

We are seeking an Administrative Assistant to provide administrative support and coordination activities for a team of people.

Requirements

• A minimum of 5 years of administrative experience within the finance industry
• Ability to work in a dynamic, fast-paced environment
• Ability to organize, prioritize, multi-task and solve problems efficiently
• High attention to detail
• Strong written and verbal communication skills
• High degree of integrity and confidentiality
• High proficiency in Microsoft applications - Outlook, Word, Excel, PowerPoint
• Able to learn new technology quickly and adapt functionality to departmental needs
• Exhibits sound judgement and decision-making abilities
• Ability to interact effectively and establish good working relationships with other internal and external personnel
• Excellent telephone etiquette
• Self-starter with ability to work independently

Nice To Haves

• Job Skills: Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Responsibilities

• Maintain outlook calendars and manage the coordination and logistics of both internal and external meetings for team
• Arrange and coordinate domestic and international travel agendas
• Handle expense reports for assigned staff, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines
• Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures
• Manage phones and screen incoming calls and determine the level of priority
• Arrange video conferences and meeting spaces
• Assist with technology requests, supply orders and miscellaneous queries
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Prepare and submit invoices
• Handle regular activities without prompting, and advise in advance of issues or delays
• Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support
• Maintain information flow to internal partners and remain up to date on divisional activities and business objectives
• Lead and coordinate ad hoc projects as requested

Benefits

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Opportunities to build close relationships with clients
• RBC discretionary variable compensation program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed