Administrative Assistant for the Arts & Sciences Division

Tri-County Technical College•Pendleton, SC

2d•Onsite

About The Position

The Administrative Assistant provides essential support to the Arts and Sciences Division, ensuring smooth day-to-day operations through excellent customer service, administrative assistance, and logistical coordination. This role serves as a primary point of contact for students, faculty, and staff, offering accurate information and guidance while assisting with division processes. The Administrative Assistant works closely with the Office Manager, faculty, and leadership to facilitate division activities and ensure efficient workflow.

Requirements

A high school diploma. Related clerical experience may be substituted for a high school diploma.
Ability to apply critical thinking skills to meet customer service needs
Ability to communicate, both oral and written, with diverse populations
Ability to effectively organize and prioritize
Ability to work occasional night and weekend hours for campus events, meetings, and student needs.
Capable of lifting, moving, or transporting up to 30 pounds over short distances.
Frequent walking around campus, including the ability to navigate stairs when elevators are unavailable.
Ability to bend, twist, reach overhead, and perform other physical tasks as needed.
Comfort with sitting or standing for extended periods and using a computer for long durations.
Ability to handle occasional physical tasks related to office equipment or event setup.

Responsibilities

Serves as the initial point of contact for the Division, assisting students, faculty, and visitors via in-person interactions, phone, email, and virtual communication.
Provides accurate information regarding division processes, academic programs, and institutional policies.
Directs inquiries to appropriate personnel and assists in resolving routine concerns.
Maintains a welcoming and professional environment in the division office.
Assists the Office Manager, Dean, Department Heads, and faculty with administrative tasks, including document preparation, data entry, and scheduling.
Processes paperwork for faculty, staff, and students, ensuring accuracy and timely submission.
Supports adjunct and part-time faculty by coordinating onboarding documents, contracts, and instructional materials.
Assists in maintaining accurate records related to faculty credentials, attendance, and student-related documentation.
Supports the Office Manager in maintaining office organization, supply inventory, and equipment needs.
Helps coordinate division events, faculty meetings, and student engagement activities by scheduling spaces, preparing materials, and arranging logistics.
Assists with classroom and instructional support by ensuring teaching spaces are available and equipped as needed.
Serves as a liaison between the division and other college departments for operational needs.
Assists with maintaining division records, compiling basic reports, and ensuring accurate documentation of faculty and student-related processes.
Supports the Office Manager in tracking and organizing division data, including adjunct contracts and program records.
Inputs and verifies data for reporting and analysis as directed.
Performs other duties as assigned.

Benefits

Health, dental, vision, long term disability, and life insurance for employee, spouse, and children
Basic life insurance and optional supplements life insurance for employee, spouse, and children.
15 days annual (vacation) leave per year
15 days sick leave per year
13 paid holidays
Paid Parental leave
State Retirement Plan and Deferred Compensation Programs: 401k with employer contributions.
Professional Development Opportunities: Team bonding activities/events and professional training programs.
Employee Assistance Program (EAP): Counseling and support services.
Work-Life Balance: Flexible work schedules, 37.5 work weeks and abbreviated Fridays.