Administrative Assistant

Flowly Solutions•Burlingame, CA

20d•$23 - $25•Onsite

About The Position

Flowly Solutions is looking to bring on a dependable Administrative Assistant to join our office team. We're a relocation business that handles moving, assembly, and repair, along with a range of other services, and we need someone who pays attention to detail and takes pride in keeping our day-to-day operations running smoothly. This is a full-time position with regular overtime available for those who want it. You'll work Monday through Friday, and we're open to working around your scheduling needs for the right person. Previous administrative or office experience is a plus, but it's not a dealbreaker. If you are organized, friendly, and show up ready to help our team succeed, we'll get you up to speed on everything you need to know.

Requirements

Prior office, administrative, or customer service experience is preferred, but not required
Strong attention to detail and organization skills
Comfortable sitting at a desk and working on a computer for most of the day
Basic computer skills and familiarity with standard office software (Word, Excel, Email)
Ability to communicate clearly and professionally over the phone and via email
Reliable transportation to work
High school diploma or equivalent preferred, but no formal higher education is required

Responsibilities

Answering incoming client calls, addressing questions, and directing requests to the right team
Assisting with scheduling client moves, assembly jobs, and repair appointments
Verifying that all client paperwork and service agreements are complete and accurate
Handling both inbound and outbound mail, emails, and client communications
Managing office inventory and ordering supplies as needed
Preparing paperwork, job files, and manifests for our field and warehouse teams
Fulfilling client requests for invoices, receipts, and service updates
Performing data entry, updating client records, and catching discrepancies in billing or schedules