Administrative Assistant - CTD

Serrato Corporation • McKinney, TX

22d

About The Position

Performs a variety of clerical and administrative duties to support the Career Development Director. This role involves managing communications, maintaining schedules, preparing documents, and assisting with various administrative tasks to ensure the smooth operation of the office and support student development.

Requirements

• Proficiency with Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures.
• Skill in operation of a variety of office machines.
• High level of communication, interpersonal, and organizational skills.
• Ability to work in a fast-paced, deadline-oriented situation.
• One-year secretarial experience required.
• Valid State Driver's License.

Nice To Haves

• Associates in Business Degree preferred.

Responsibilities

• Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff for consideration.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintain calendar and schedule appointments.
• Attend meetings and prepare and distribute minutes.
• Act as a liaison between manager or supervisor and other center staff.
• Maintain correspondence control log, receive incoming and outgoing mail and follow-up on dates for action items.
• Arrange meetings and appointments and keep the Career Training Director advised of scheduled appointments and commitments.
• Perform a variety of clerical and administrative duties; preparation of special reports, maintain files and records, statistical data, and make travel arrangements, as required.
• Type correspondence and other materials, maintain and update residential schedules.
• Maintain the student incentive system and performance evaluation scheduling system including preparation of reports, as assigned.
• Schedule students into academic and vocational classes within compliance of the PRH.
• Work towards meeting performance standard goals.
• Follow CDSS plan and Code of Conduct system daily.
• Adhere to required property control policies and procedures.
• Maintain good housekeeping in all areas and comply with safety practices.
• Comply with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
• Maintain accountability of students and property; adhere to safety practices.
• Maintain inventory of classroom supplies.
• Maintain substitute list; schedule substitutes, as needed.
• Help students become more employable through continuous reinforcement.
• Demonstrate and abide by Serrato Corporation's core values and operating principles.
• Model, mentor, and monitor appropriate Career Success Standards.
• Participate in PRH mandated staff training. Failure to participate may result in disciplinary action up to and including termination.
• Perform other duties as assigned.

Benefits

• Paid Short Term / Long Term Disability and Basic Life Insurance.
• Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
• Paid Holidays
• Paid Time Off
• 401(k) retirement plan with company match
• Tuition Reimbursement
• Employee Assistance Counseling Service Programs Available

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED