Administrative Assistant - Houston, TX

Watco • Houston, TX

2d • Onsite

About The Position

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks including scheduling meetings, preparing reports, managing communications, and supporting team members with administrative needs.

Requirements

• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to handle confidential information with professionalism
• Proficiency with Microsoft Office (Word, Excel, Outlook) or similar tools
• Excellent communication (both written and verbal) and customer service skills
• Must have a valid TWIC card or be able to obtain a TWIC card upon hire

Nice To Haves

• Bilingual in English and Spanish is highly preferred

Responsibilities

• Serve as the first point of contact for visitors and callers
• Maintain office supplies inventory and place orders as needed
• Coordinate office maintenance and service requests
• Schedule meetings, appointments, and arrangements for staff
• Coordinate logistics for meetings, including room setup, catering, and technology needs
• Maintain calendars and ensure timely reminders for upcoming events
• Prepare, proofread, and distribute correspondence, reports, and presentations
• Maintain organized filing systems (electronic and paper)

Benefits

• Competitive compensation and benefits
• Paid on-the-job training with peer trainers
• Training for conductors, engineers, mechanics, and MOW Team Members at Watco's Safe Performance Center
• Leadership and development programs offered through Watco University
• Career advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED