Administrative Assistant

HR Recruiting Team•Kettering, OH

1d•Onsite

About The Position

Solvita is seeking an organized, detail-oriented Administrative Assistant to support smooth day-to-day operations for our team. In this role, you will serve as a key administrative contact, coordinate schedules and meetings, maintain accurate records, support travel and training logistics, and help ensure internal processes run efficiently. The ideal candidate is professional, proactive, customer-service focused, and comfortable balancing multiple priorities in a fast-paced environment.

Requirements

High school diploma or equivalent required.
Computer literacy and working knowledge of programs currently in use at Solvita required.
Strong attention to detail with the ability to compose, type, proofread, prioritize, and meet deadlines accurately.
Excellent interpersonal and communication skills, including the ability to handle sensitive and confidential information with professionalism.
Demonstrated poise, tact, diplomacy, and a positive attitude when working with employees, visitors, and team members.
Ability to work in a fast-paced, team-oriented environment while managing multiple competing priorities.
Ability to meet the required physical demands of the role with or without reasonable accommodation.

Nice To Haves

Additional training in business, office administration, or a related field.
At least one year of administrative support experience.
Knowledge of medical terminology.

Responsibilities

Serve as the primary administrative point of contact for employees, visitors, and general inquiries.
Coordinate meetings, calendars, room arrangements, food orders, agendas, and meeting minutes as needed.
Process administrative items such as PTO requests, payroll updates, timesheets, credit card transactions, expense reports, purchase orders, and invoices.
Manage logistics for training courses, including registrations, bookings, meals, and supporting materials.
Arrange domestic and international travel for staff and visitors, including transportation, lodging, and related documentation.
Support visitor activities, including tours, information packets, hotel bookings, and other hospitality needs.
Maintain accurate records, spreadsheets, files, forms, standard operating procedures, and departmental documentation.
Assist with user permissions, IT equipment coordination, office supply inventory, equipment repairs, literature fulfillment, scanning, and filing.
Partner with Accounting, Purchasing, and other internal teams to support timely processing of received items, invoices, and documentation.
Plan, prioritize, and organize workload while identifying opportunities to improve office practices and team efficiency.
Support staffing schedules, assigned duties, EDRC processes, compliance documentation, and other administrative projects.
Perform additional duties as assigned.