Administrative Assistant - Radiation Oncology
About The Position
The Administrative Assistant is responsible for assisting leadership (Vice Chair, Director, Administrator, Managers) by performing various administrative and clerical functions. Administrative duties include but are not limited to: maintain calendars, schedules meetings via Microsoft Teams and Zoom, draft letters, organize mail and prioritize meetings and appointments. Arranges travel and submits and tracks Workday processes reimbursement documentation, maintains HR files within the departments, assists managers with clerical duties, and maintaining office supplies and equipment. Perform computer data entry tasks including tracking of staff education. Assists with timekeeping, contact person for various sources of documentation, distribution point for all internal and external communications, receptionist for department office and triages calls and directs callers for some areas. This position will require supporting multiple leaders across the department’s clinical sites. Must be able to adapt to new environments and maintain an organized workspace. The role will be a combination of administrative duties with some project management support.
Requirements
- High School diploma or GED
- 2 years of relevant experience required
Nice To Haves
- Certification or vocational training may be required
- Associate degree in relevant field may be preferred
- 4-6 years of relevant experience preferred
Responsibilities
- Maintain calendars
- Schedule meetings via Microsoft Teams and Zoom
- Draft letters
- Organize mail and prioritize meetings and appointments
- Arrange travel and submit and track Workday processes reimbursement documentation
- Maintain HR files within the departments
- Assist managers with clerical duties
- Maintain office supplies and equipment
- Perform computer data entry tasks including tracking of staff education
- Assist with timekeeping
- Act as a contact person for various sources of documentation
- Serve as a distribution point for all internal and external communications
- Function as a receptionist for the department office
- Triage calls and direct callers for some areas
- Support multiple leaders across the department’s clinical sites
- Adapt to new environments and maintain an organized workspace
- Perform administrative duties with some project management support
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
