Administrative Assistant

corbion•Totowa, NJ

8d•$23 - $28•Onsite

About The Position

The Administrative Assistant is based at the Totowa, NJ plant and reports directly to the Operations Manager. This position plays a key role in supporting operations, human resources, and EHS functions.

Requirements

High School Diploma or equivalent.
3 years of general administrative experience.
Detail-oriented with ability to maintain accuracy in a fast-paced environment.
Team-oriented with positive attitude, and work well with others.
Ability to prioritize and handle multiple tasks.
Computer knowledge, problem solving, and organizational skills.

Nice To Haves

Business or Human Resource degree preferred.

Responsibilities

Assist Operations, Plant Director, EHS, and HR with administrative tasks as needed.
Adhere to all GMP's (Good Manufacturing Practices), Safety, Environmental regulations and company policies.
Support human resources processes including administering pre-employment testing; schedule interviews; coordinate with staffing agencies in compliance with relevant laws and company rules.
Serve as a backup for employee orientation and onboarding.
Manage Paid Time Off accruals for non-union personnel.
Arrange travel and process expense reports.
Act as point of contact for office maintenance, mailing, supply ordering, and vendor coordination.
Organize meetings and appointments, including food and beverage arrangements.
Maintain the Employee Directories.
Serve as a Receptionist for backup, including answering and directing phone calls, administering PPE, and managing visitor procedures.
Coordinate with IT and system vendors on related purchases and service requests.
Manage access card system including issuing, deactivating, and managing access.
Oversee uniform, water and hot beverages programs.
Plan and coordinate corporate events including holiday gatherings, cookouts, flu shots, etc.