UR Academy Administrative Assistant

Upperroom•Dallas, TX

13h•Onsite

About The Position

The UPPERROOM Academy Administrative Assistant is responsible for the organization’s support. Support is provided through clerical duties such as: maintaining systems, files, programs and calendars. The primary goal of an administrative assistant is to maintain order through clear communication and keeping an organized environment.

Requirements

Is an active member of the UPPERROOM family.
Submitted to the vision and goals put forth by UPPERROOM Academy Director and UPPERROOM leadership.
An excellent communicator and comfortable communicating to UPPERROOM Academy staff, parents and students in spoken or written form.
Thinks organizationally and administratively gifted.

Responsibilities

Enter, organize, and maintain data while managing systems and reports to support daily operations and help the organization meet its goals.
Perform Payroll by collecting hours from staff and submitting to the UPPERROOM Finance Director by the requested time.
Process school wide Receipts and reimbursements.
Process teacher onboarding paperwork and recruiting paperwork all while working closely with the HR Director of UPPERROOM Dallas.
Develop and learn new programs as they become available for the school.
Work closely with the UPPERROOM Finance Director to coordinate the transfer of tuition monies, pay of staff, and any donations that come in.
Maintain staff files and information, ensuring that they are accurate and up to date.
Maintain all student files by keeping all required items up to date and tracking down missing items.
Assist in communicating with the Department of Family and Protective Services, the Fire Department, and the Department of Health to ensure compliance with all state and city standards and codes.
Receive and respond to emails regarding questions or information needed about UPPERROOM Academy.
Purchase supplies and return, if needed.
Communicate with the HOCC facilities manager to communicate needs or organize any after-school events.
Assist in creating a school calendar each year to include family events, fundraising, assessments, and holidays.
Maintain an office environment by keeping it organized and clean.
Facilitate staff planning meetings for school events that take place throughout the year.
Manage communications and calendar for UPPERROOM Academy Director.
Create content and manage the school’s website and social media.
Assist the Directors with any other school related tasks that may arise.