Administrative Assistant - Washington Connections Academy

Connections Academy•Lacey, WA

4h•Onsite

About The Position

The Administrative Assistant is responsible for daily school administrative tasks such as answering phones and email, communicating and updating records and student information systems, assisting the principals and teachers with administrative tasks, and other tasks duties as assigned. Additional duties include but not limited to: check mail, print records, team mailing projects, professional development, or event preparation. School Office Operations hours of work are 8-4:30 or 7:30-4. The Administrative Assistant works closely with Office Manager. The Administrative Assistant will be responsible for the successful completion of the following tasks: Data & Reporting Entering data into the online student information systems Generating required reporting and school-specific form collection Prepare reports for teachers and administrators by collecting, entering, and analyzing information and data Communication Speak with parents and students Outbound communication via phone, online chat, and email with various stakeholders Maintain clear logs of all communications with stakeholders Organization Keep projects and reports on schedule Demonstrate ability to organize resources and a planned approach in order to execute projects efficiently and timely Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner Professionalism Motivated, self-starter who can work independently and in a cross-functional team environment Excellent follow-up skills; e.g. obtaining missing paperwork or checking in with people to keep a project moving forward Assist school leadership with a wide variety of daily responsibilities Ability to assist in the training and mentoring of new administrative assistants in records and general operating procedures Additional duties as assigned

Requirements

Must be able to report to the office in Lacey, WA
Must reside in the state of Washington
Team player track record, highly flexible, and with a demonstrated ability to work well in a fast-paced environment
Demonstrated strong technology skills (especially Microsoft Office and Google Suite products, synchronous classroom programs such as Zoom, third-party educational software such as Nearpod, and data collection and examination tools, including spreadsheets and databases)
Excellent communication skills, both oral and written, with the ability to communicate (listen and speak) effectively and appropriately with staff, students, and families from a wide range of cultural, ethnic, and linguistic backgrounds.
Excellent attention to detail, with proven time management and organizational skills, especially when working independently
Demonstrated ability to work with colleagues to foster and encourage an inclusive work and school environment that is supportive of different groups of individuals, including people of different races, ethnicities, religions, abilities, genders, and sexual orientations.
Student- and family-focused approach, with demonstrated ability to create an inclusive and culturally responsive classroom environment that supports and recognizes students of diverse backgrounds and identities.
Ability to travel for one, possibly two, weeks at a time for key school events, including overnight travel (including, but not limited to: back-to-school training, state testing, graduation ceremony, marketing events, and field trips)
Must be able to use a personal electronic device and email address for 2-step authentication.

Responsibilities

Entering data into the online student information systems
Generating required reporting and school-specific form collection
Prepare reports for teachers and administrators by collecting, entering, and analyzing information and data
Speak with parents and students
Outbound communication via phone, online chat, and email with various stakeholders
Maintain clear logs of all communications with stakeholders
Keep projects and reports on schedule
Demonstrate ability to organize resources and a planned approach in order to execute projects efficiently and timely
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Motivated, self-starter who can work independently and in a cross-functional team environment
Excellent follow-up skills; e.g. obtaining missing paperwork or checking in with people to keep a project moving forward
Assist school leadership with a wide variety of daily responsibilities
Ability to assist in the training and mentoring of new administrative assistants in records and general operating procedures
Check mail
Print records
Team mailing projects
Professional development
Event preparation
Additional duties as assigned