Administrative Assistant - Central Office

Bristol Tennessee City Schools•Bristol, TN

6d•Onsite

About The Position

This position works in the Elementary Curriculum & Instruction Office. It is a 12-month, full-time position that includes benefits. The job requires an individual to be responsible for federal finance record keeping, coordinating meetings and conferences, working on special projects to include state reporting and grant proposals, and supporting the policy compliance process. A significant portion of the role involves supporting teachers with staff development documentation and programming, as well as assisting elementary schools with administrative tasks as needed. This role demands advanced knowledge of Microsoft Excel and other web-based programs. The Administrative Assistant will handle non-routine correspondence, assemble highly confidential and sensitive information, and interact with a diverse group of external callers, vendors, and internal contacts at all levels. Communication of assessment and federal/state requirements via web and other sources to district personnel and the public is essential. Independent judgment is required for planning, prioritizing, and organizing diversified workloads, with the ability to recommend changes in office practices or procedures.

Requirements

Minimum high school diploma required.
At least five (5) years’ experience in an administrative support role required.
Proficient with Microsoft Office products and other technology appropriate for the position.
Must have strong knowledge and experience working with Microsoft Excel.
Strong verbal and written communication skills.

Nice To Haves

Associate’s degree or higher preferred.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

Inputs, verifies, organizes, and creates a variety of student/teacher data to provide to the Board of Education, district personnel, and other organizations.
Schedules and organizes complex activities such as meetings, travel, conferences, and activities for the Supervisor and district personnel.
Organizes and prioritizes large volumes of information and calls.
Sorts and distributes mail for Supervisor.
Drafts written correspondence and independently responds to routine inquiries.
Acts as the office liaison with other departments, schools, and agencies to provide requested information.
Handles confidential and non-routine information and explains policies as necessary.
Types and designs general correspondences, memos, charts, tables, graphs, planning materials, etc.
Proofreads copy for spelling, grammar and layout, and makes appropriate changes.
Responsible for accuracy and clarity of final copy for submission to local, state, and federal agencies on behalf of the school district.
Works independently and within teams on special events and projects.
Acts as a project manager for certain projects at the request of the Supervisor.
Duties may include planning and coordinating presentations and meetings, providing administrative support, researching potential solutions for identified problems, disseminating information, and creating collateral materials.
Provides historical reference by completing data base backups and maintaining filing system and documenting meetings as needed.
Performs other related duties as required.