Administrative Assistant

Maven Recruiting Group•San Francisco, CA

26d•Onsite

About The Position

A well-established and down-to-earth finance firm is seeking an Administrative Assistant to join their collaborative San Francisco office. This is an excellent opportunity for someone who enjoys being the go-to support person for a close-knit team and takes pride in creating a welcoming, organized, and efficient office environment. The ideal candidate is proactive, detail-oriented, and excited to contribute to a team that values professionalism, humility, and strong interpersonal relationships. The Administrative Assistant will provide day-to-day support across office operations and administrative coordination for a busy finance team. This role is ideal for someone who enjoys wearing multiple hats, staying organized, and helping keep the office running smoothly. The environment is professional yet approachable, and the team is seeking someone who is thoughtful, dependable, and eager to jump in where needed.

Requirements

Previous administrative, office coordination, or assistant experience preferred
Organized, detail-oriented, and highly dependable
Strong communication skills with a professional and approachable demeanor
Comfortable managing multiple priorities and shifting needs throughout the day
Team-oriented with a positive, no-ego attitude
Proficient with standard office tools and scheduling platforms

Responsibilities

Manage front office and administrative support responsibilities for the team
Coordinate calendars, meetings, conference rooms, and scheduling logistics
Assist with office operations including supplies, vendors, deliveries, and overall office organization
Support travel coordination, expense reporting, and team event logistics as needed
Greet guests and help maintain a warm and welcoming office environment
Provide general administrative support across the team while handling confidential information with discretion