Administrative Assistant

Saint Louis University•Goodwell, OK

1d•Onsite

About The Position

The Administrative Assistant I /II provides administrative support to Saint Louis University's School of Science and Engineering - Department of Computer Science. This position is responsible for representing the University by communicating with internal and external constituents, typing correspondence and memos, coordinating travel arrangements, maintaining calendars, and duplicating and distributing material.

Requirements

Knowledge of administrative procedures and research techniques
Knowledge of the functions of the school division and its operating procedures
Must possess analytical and organizational skills, good judgment, and initiative
Considerable ability to evaluate information, perform analysis and prepare written and verbal recommendations
Ability to develop and maintain effective working relationships
Ability to coordinate multiple priorities
Ability to operate a computer and use appropriate software applications and peripheral office equipment
The ability to easily communicate departmental procedures and policies
The ability to answer moderately complex questions
The ability to share information in a clear and concise manner and tailor the communication to the audience
High School diploma or the equivalent
One year of administrative experience (Administrative Assistant I)
Three to five (3-5) years of related experience (Administrative Assistant II)

Nice To Haves

Associate's degree

Responsibilities

Maintains department spreadsheets and assists with preparing financial and administrative reports
Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions and resolves issues of general complexity
Coordinates and performs administrative services; makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems
Provides administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty, and staff
Handles or assists with confidential issues or sensitive records; provides technical support
Monitors all budget and grant expenditures; prepares ad hoc financial and administrative reports.
Assists department chairs with course updates in Banner; establishes new faculty in Canvas.
Handles confidential issues or sensitive records on a somewhat regular basis using discretion and judgment.
May provide work leadership for other office staff; trains and follow-up on the work of others.