Administrative Assistant
Trinity Church NYC•New York, NY
•$36 - $40•Onsite
About The Position
The Cemetery Administrative Assistant is responsible for providing administrative support to the staff of the Cemetery and Mausoleum. The hourly pay rate for this position is $35.66 to $40.22.
Requirements
- Proficiency in Microsoft Office
- Proficiency in NetSuite
- Proficiency in Adobe Pro
- Proficiency in Webex
- Proficiency in Hubspot
- Excellent note-taking, oral communication, writing skills
- Excellent phone manner
- Organized and detail-oriented
- 2-5 years administrative assistance experience.
- Associates degree or equivalent required.
- Must be Bilingual - English and Spanish.
Nice To Haves
- Experience with purchase order systems preferred.
Responsibilities
- Coordinates and performs administrative activities to support the needs of cemetery families and staff.
- Manages the calendar for the cemetery including funeral services, sales appointments, holidays, special events, staff vacations, and other.
- Assists with monthly billing of cemetery customers, collections efforts, and distribution of Certificates of Ownership.
- Provides sales and funeral service support to the counselors, including assuming sales and funeral service coordination responsibilities during counselor’s out-of-office time.
- Report writing, compiling agendas, and taking minutes of meetings.
- Procures cemetery supplies and processing purchase orders.
- Processes vendor forms for new and existing vendors.
- Reviews, validates, and processes vendor invoices in NetSuite.
- Assists with travel arrangements and event planning.
- May interface with families to determine needs and distribute inquiries to the proper channels.
- Provides initial baseline research related to incoming inquiries. Responds to general inquiries from walk-ins, phone calls, and email.
- Assumes other related responsibilities and special projects as required.
- Adheres to confidentiality rules and all other Trinity Church NYC policies, procedures, and rules.
- Performs all duties in a manner that promote Trinity’s mission and core values.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
