Administrative Assistant

AVANTech • Knoxville, TN

29d • Onsite

About The Position

AVANTech, LLC is seeking an experienced Administrative Assistant to join their award-winning team. This role involves supporting various departments with administrative tasks, including accounts payable/receivable, shipping, procurement, QA documentation, and managing the document control system. The ideal candidate will be detail-oriented, proficient in MS Office, and possess at least one year of office experience. This is an hourly, non-exempt position with scheduled hours of 6:00 am - 4:30 pm, Monday - Thursday.

Requirements

• Experienced in MS Word, Excel & Outlook email
• General office admin. duties such as filing, scanning, etc.
• Minimum of one (1) years’ experience working in an office environment
• High school diploma or equivalent
• Ability to be flexible and responsive to changing business needs
• Comfortable with independently contacting suppliers and customers by phone or email
• Must be able to pass drug test, pre-employment physical, and background check

Nice To Haves

• Experience in Accounts Payable
• Experience in Shipping
• Experience in Procurement
• Experience in QA
• Experience in MS Access
• Associates Degree

Responsibilities

• Reconcile invoices and assist with accounts payable (A/P) processing
• Assist with accounts receivable (A/R) processing
• Send out quote requests to various vendors, complete and submit purchase orders according to specific project requirements and under the direction of Project Managers
• Create & Ship small parcel shipments (UPS/FedEx, etc.)
• Organize, scan in & file project and QA documentation as required
• Manage Document Control System including issuance of work packages, drawings, etc. as well as creating project documentation packages
• Assist QA Department with general administrative duties, filing, scanning, etc.
• Examine various documents for consistency and accuracy and making formatting corrections as directed
• Assist in planning of workplace events including customer meetings

Benefits

• Generous paid time off and holidays
• Great opportunity for advancement with a growing company
• Medical, dental, vision, disability, and life insurance with employer contributions
• 401(k) savings plan with employer match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED