Administrative Assistant

Volunteers of America National Services (VOANS)

22h•Onsite

About The Position

The Administrative Assistant Provides clerical support including typing correspondence, reports and documents; maintaining filing systems; and coordinating daily interoffice activities.

Requirements

High school graduate
Have a minimum of one year of experience in working with the frail or elderly population
Proficiency in Microsoft Word, Microsoft Excel, Power Point, E-mail and the Internet
Knowledge of and experience in Microsoft programs is essential, typing speed of 35 WPM.
Must be able to read, write and speak English.
Ability to handle a variety of interruptions on a regular basis
Must be able to function independently and be able to work effectively with other personnel.

Nice To Haves

One year of office/clerical experience preferred

Responsibilities

Assumes responsibility for designated clerical and receptionist duties; schedules work assignments for part-time receptionist.
Receives incoming telephone calls, screens for correct transfer and connects with appropriate party.
Greets and directs visitors; greets, screens and directs salespersons as advised.
Maintain the master calendar for the ED, schedules and appointments.
Assists participants in transportation needs, making beauty shop appointments and checking apartments for maintenance and/or housekeeping needs.
Provide clerical support for the entire facility, as directed, including typing, filing, and distributing correspondence, ensuring outgoing mail is ready for pick-up, sorting and distributing mail and maintaining inventory supply and replenishing as needed: provide notary services for participants.
Assist with projects