Administrative Assistant

Universal Music Group•Santa Monica, CA

1d•$40,520 - $55,000•Onsite

About The Position

Interscope Capitol is currently looking for an Assistant to support the EVP, International Marketing of Interscope Capitol. The ideal candidate will have administrative experience supporting senior leadership and have great judgment with discretion and confidentiality. This exciting role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines, and to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude is essential.

Requirements

Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management Globally
Ability to interact comfortably and effectively with employees of companies we do business with
Self-motivated, proactive, and resourceful
Excellent follow-through and attention to detail
Flexible – able to adjust to changing priorities, and able to multi-task
Excellent customer service skills
Excellent organization and time management skills
Strong proficiency and working knowledge of Microsoft Office Products
1-2 years of administrative experience.

Responsibilities

Manage the schedule: Schedule meetings and conference calls via telephone and email/Microsoft Outlook Calendar
Coordinate incoming meeting requests and prioritize based on urgency
Help the Executive stay on schedule
Manage the office: Exercise discretion when patching calls, rolling calls, and interrupting meetings
Ensure Zoom/AV functionality in conference rooms prior to in person meetings
Greet external and internal meeting participants
Handle administrative duties: Process travel & entertainment expenses
Book domestic and international travel, accommodations, car services
Order and set-up food service for meetings
Create and send grammatically/punctually correct internal/external company communication
Archive emails, maintain current/prospective labels electronic folders
Packing/shipping
Maintain an organized environment for the Executive’s office
Update/manage the executive and team calendar(s)
Create and maintain presentations and other project work as assigned
Data reporting and meeting prep
Manage all duties related to: Company mobile phones, Company credit cards, Office supplies, Invoice payments
Support the wider international team on an as needed basis

Benefits

Comprehensive medical, dental, and vision coverage
100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent