Administrative Assistant - Learning Operations Group

HCVT • Long Beach, CA

2d • Hybrid

About The Position

HCVT is seeking an Administrative Assistant to work with our Learning Operations Group. As a member of the team, you will assist our efforts in providing a rewarding, "best in class" experience for our employees in their pursuit for professional development. The ideal candidate will be highly organized with outstanding verbal and written communication skills, as well as the ability to effectively collaborate with teams across the firm. We’re looking for someone with a strong work ethic, positive attitude, and a commitment to taking ownership and pride in their work. Days in the office: Three days in the Long Beach office with the possibility of up to five days during training seasons.

Requirements

• Minimum 5 years of experience in a similar role
• Proficient in Word, Excel, Outlook & PowerPoint; Zoom, Copilot
• Strong written and verbal communication and comprehension skills
• Excellent organizational skills - must be meticulous and able to produce accurate results
• Demonstrate sound professional judgment, problem solving, and critical thinking skills
• Professional demeanor and ability to interface with staff, management, and the wider firm
• A high level of personal integrity and professional ethics
• Strong interpersonal skills; a team player
• Detail oriented with high productivity and the ability to function in a fast-paced environment with experience meeting multiple corresponding deadlines
• Forward-thinking with the ability to take initiative and to stay a step ahead
• Ability to travel to other HCVT offices and work on-site as needed
• Available to work overtime as needed and to attend occasional evening events

Nice To Haves

• learning and development software experience a plus
• Previous work experience at a professional services firm (accounting, law firm, etc.) a plus

Responsibilities

• Support a fast-paced training department in the full cycle training process.
• Type drafts/letters/documents as instructed.
• Schedule training events and other team meetings as requested.
• Schedule meetings, maintain calendars, take minutes, and summarize key points and action items.
• Follow-up with key personnel and provide regular updates.
• Assist with firmwide administrative tasks, meetings and projects.
• Update project lists and spreadsheets and maintain databases.
• Digital filing and organization.
• Provide administrative support to team members as needed.
• Work on ad-hoc projects as needed.
• Assist with the registration of individuals for external trainings.
• Coordinate logistics for internal trainings, including room setup, clean up and catering.
• Book travel arrangements (hotel, airfare, etc.) for participants.
• Prepare, distribute, summarize, and analyze training evaluation forms for various training sessions and events.
• Create surveys, track responses, and summarize results.
• Oversee the ordering, distribution, and inventory management of employee gifts and team office supplies.
• Maintain the kitchen and ensure it is well-stocked with necessary supplies.
• Perform monthly credit card and LYFT account reconciliation.
• Ensure invoices are prepped for approval and processing.

Benefits

• Hybrid Work
• variety of benefits and perks that help sustain a healthy and thriving work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed