Administrative Assistant

HCVT•Los Angeles, CA

34d•$65,000 - $75,000•Hybrid

About The Position

At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience. We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing. Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team. Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating work for our teams—the kind of work that helps you develop and refine your skills to advance in the profession. HCVT currently offers a hybrid work model that allows eligible employees to work both remotely and in the office, based on business needs and team coordination. When working remotely, employees are expected to meet the same performance standards, adhere to the same policies, and maintain the same level of communication, collaboration, and responsiveness as working in the office. Please note that this arrangement is not guaranteed and subject to change at any time. We will strive to provide reasonable notice of any changes to your work location or schedule whenever possible. This position requires a minimum of four days per week in the West Los Angeles office.

Requirements

Strong work history with a minimum of five (5) years of experience as an administrative assistant or in executive level support.
A high level of personal integrity and professional ethics.
Professional demeanor with the ability to communicate confidently and effectively with partners, clients, internal teams, and external advisors.
Excellent written and verbal communication skills, including strong proofreading, editing, and formatting capabilities.
Ability to thrive in a deadline-driven, high-volume environment with shifting priorities.
Exceptional organizational skills and attention to detail.
Ability to prioritize and manage multiple projects, work quickly and efficiently under pressure.
Highly developed skills with Microsoft Office including Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
Strong interpersonal skills; a team player.
Forward-thinking self-starter with the ability to anticipate needs, take initiative, ask appropriate questions, and follow through independently.
Flexible, proactive, and solutions-oriented, with a positive “can-do” attitude.
Ability to work onsite in the West Los Angeles office four days per week.

Nice To Haves

Background in Legal, Financial, or Accounting industries preferred.

Responsibilities

Prepare, format, and proofread presentations, proposals, engagement letters, client correspondence, procedural documentation, and workflow materials.
Serve as a liaison between partners and internal/external contacts, handling confidential client and firm information with discretion and sound judgment.
Support client onboarding and maintenance, including preparation of engagement letters, billing reports, and invoicing.
Support business development efforts, including formatting proposals and assembling bios and client correspondence.
Maintain knowledge of firm policies and procedures; respond to, refer, or direct incoming requests and inquiries as appropriate.
Monitor tax return status, key deadlines, and outstanding documentation; communicate follow-up items to partners, staff, and clients.
Manage calendars, scheduling, and meeting coordination across internal and client stakeholders.
Perform general administrative tasks including filing, travel and expense reporting, and phone support.