Administrative Assistant – Title / First Legal

Diaz Anselmo & Assoc. PA • Naperville, IL

9d • $19 - $21 • Onsite

About The Position

Diaz Anselmo & Associates is hiring an Administrative Assistant for our Title/First Legal team. In this vital role, you’ll manage mortgage documentation and title processes, collaborating with clients and internal teams to keep our workflows moving accurately and on time.

Requirements

• 2–4 years as a Legal Assistant or Paralegal
• Proficiency in MS Office
• Sharp attention to detail
• Great multitasking skills
• Knack for hitting strict deadlines in a high-volume environment
• High school diploma required

Nice To Haves

• Foreclosure, creditor rights, or real estate litigation experience
• Experience with Perfect Practice, ICE, Tempo, or ADR
• Degree or Associate's preferred

Responsibilities

• Manage Assignments: Oversee the full lifecycle of Assignments of Mortgage (AOM) from receipt to final recording.
• Handle Document Recording: File and track Lis Pendens, Title Order Instruments, and related real estate documents.
• Audit Legal Descriptions: Coordinate formal approvals and ensure error-free submissions to county and state entities.
• Track Title Timelines: Monitor production schedules, chase down aging files, and order title gap searches.
• Maintain Systems: Keep data crisp and current in Perfect Practice and client portals (ICE, Tempo, ADR).
• Support the Legal Team: Help file complaints/summons packages under tight deadlines, and assist Title Examiners and Legal Assistants with document retrieval.
• Own the Inbox: Manage shared departmental email boxes with prompt, professional responses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED