Administrative Assistant - Minnieville Animal Hospital

Suveto•Woodbridge, VA

16h•$15 - $18•Onsite

About The Position

Minnieville Animal Hospital, part of the Suveto network of hospitals, is looking for an experienced part-time Administrative Assistant to join their Team. Minnieville Animal Hospital, located in Woodbridge, VA is a full-service veterinary hospital that’s committed to offering the best possible care for their patients. They strive to create a welcoming environment for pets and their families as part of their dedication to delivering the highest quality of veterinary medicine including dental care, vaccinations, surgery and urgent care. The primary goal of this position is to provide primary administrative support to the management team which will allow them to expedite solutions as needed for clinic operations. The Administrative Assistant will work in conjunction with the Medical Director and veterinarians to support the Medical Director in hospital management tasks. The scope of work of the Administrative Assistant will primarily include providing direct support to ensure smooth day-to-day operations. As this job description will evolve and change over time, an open mind, team approach and flexible “can do” attitude is expected. Minnieville’s approach to practice building is a cooperative and collaborative process which will entail working with multiple departments at any given time with the end goal of reducing administrative burden on the Medical Director and team in order to allow them to focus on what matters most – patient care and client service at each of the veterinary hospital.

Requirements

Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and scanners
Proficiency in MS Office
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Ability to meet strict deadlines w/ minimum direction
Ability to prioritize and organize workload
You must be able to multi-task and work well under pressure
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree

Nice To Haves

1-2 years customer service experience in veterinary clinic ideal, not required
Experience in Veterinary clinic a plus
Knowledge any Veterinary Practice Management System software platforms (such as AVImark, Cornerstone, Impromed, Ezyvet) a plus
additional qualification as an Administrative assistant or Secretary will be a plus

Responsibilities

Assist in the preparation of regularly scheduled reports
Prepare new account forms
Schedule appointments / coordinate installation between various teams and on site managers
Update and maintain office policies and procedures
Order office supplies
Act as the point of contact for internal and external clients
Liaise with the MD to handle requests and queries from senior managers
Assist as needed to any other department (Reception, Kennel, Veterinary)
Work with the MD and Veterinarians to continually improve processes that need to be performed at the hospital level, in a manner that makes the processes successful, repeatable
Overall contribute as a member of the Minnieville Animal Hospital Team in order to continue growth with an ownership mentality and mindset of continued excellence
Work with the Suveto Marketing team to increase marketability and to increase social media presence