Administrative Assistant

Gila, County of•Payson, AZ

9d•Hybrid

About The Position

The purpose of this position is to perform a wide variety of administrative, clerical, and technical support functions for the County’s two landfill facilities. This position is responsible for coordinating administrative operations, maintaining regulatory records, preparing reports, verifying payroll information, tracking landfill tonnage and operational data, and providing administrative support to landfill management.

Requirements

High School Diploma or GED.
Four (4) years directly related experience; or equivalent combination of education, training and experience.
Must possess and maintain a valid Driver’s License.
Clerical knowledge.
Customer and personal service knowledge.
English language and composition knowledge.
Mathematics knowledge.
Accounting knowledge.
Standard office software and spreadsheet applications knowledge.
Active learning skills.
Reading skills.
Communicating diplomatically skills.
Customer service skills.
Presentation skills (small to medium groups).
Time management skills.
Multi-tasking skills.
Typing and data entry skills.
Ability to solve problems using deductive reasoning.
Ability to categorize and group data.
Ability to perform mathematical operations.
Ability to focus.
Ability to read and write at professional level.

Nice To Haves

May be required to wear hard hat, eye protection devices on rare occasions.

Responsibilities

Maintain landfill operational records to ensure compliance with all federal, state, and local regulations.
Verify employee timecards, payroll information, overtime, leave balances, and other payroll-related documentation prior to submission.
Track and reconcile daily landfill tonnage reports, scale tickets, customer receipts, and disposal records.
Maintain electronic and paper filing systems for permits, inspections, environmental records, contracts, invoices, and operational documents.
Assist with budget tracking, purchase requisitions, purchase orders, invoices, and vendor payments.
Generate reports using landfill management software, spreadsheets, databases, and county financial systems.
Respond to inquiries from employees, contractors, vendors, regulatory agencies, and the public.
Prepare, compile, and submit required reports to the Arizona Department of Environmental Quality (ADEQ) and other regulatory agencies.
Coordinate correspondence, schedules, meetings, and calendars for landfill management.
Assist with document preparation for Board presentations, capital improvement projects, and operational reports.
Monitor permit renewals, inspection schedules, training records, and compliance deadlines.
Maintain confidential personnel and payroll records.
Assist with record retention and document management in accordance with county policies.
Performs other duties as assigned.