Administrative Assistant

Loudoun County Government•Leesburg, VA

17h•Onsite

About The Position

Loudoun County Government is seeking an Administrative Assistant for the Public Affairs and Communications department. This role involves a wide range of administrative support duties, including customer service at the Information Desk, accounting, budget tracking, purchasing, supply ordering, maintenance requests, scheduling, and other operational functions. This is a front-facing position requiring excellent customer service and phone reception skills for internal and external customers, including executive staff and elected officials. Responsibilities include managing conference room requests, handling mail, preparing requests for office supplies and services, assisting with purchasing, and processing credit card payments and monthly reporting. Specialized administrative support in budget or other departmental areas may be needed. The position also requires rotating support for the Deputy Clerk at Board of Supervisors Meetings and Public Hearings. This is an in-person position with no hybrid or telework options. The work schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m. The hiring salary is commensurate with experience.

Requirements

High School diploma or equivalent
Three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience
Demonstrated skills in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
Excellent interpersonal skills
Willingness to work in a team environment

Responsibilities

Perform a wide range of administrative support
Provide customer service at the Information Desk in the Government Center
Handle accounting and budget tracking
Manage purchasing and supply ordering
Process maintenance requests
Handle scheduling and other operational functions of the department
Provide customer service and phone reception to internal and external customers, including executive level staff and elected officials
Answer and evaluate incoming calls to determine what services are needed
Manage conference room requests
Handle incoming and outgoing mail
Prepare requests for office supplies, equipment, and services
Assist with other purchasing activities
Process credit card payments and monthly reporting requirements
Provide specialized administrative support in budget or other departmental areas as required
Serve on a rotating basis as support to the Deputy Clerk at Board of Supervisors Meetings and Public Hearings