Administrative Assistant

Bowman and Brooke•Troy, MI

13d•Onsite

About The Position

Bowman and Brooke LLP is a national product liability boutique law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. We have surpassed our 1,000th trial milestone, affirming our rank as one of the foremost product liability trial firms in the country. This Administrative Assistant position is required to be onsite full time at our Troy, MI location and will provide support to the office delivering superior service to internal customers (including support staff and attorneys) and external clients and vendors. This position performs various duties to aid in ensuring an efficient and productive office that acts within compliance of specific Firm and office policies, workflow and procedures. This role will also support administrative needs for partners, legal administrative assistants, the office administrator, front desk duties and other legal support staff as needed.

Requirements

Ability to follow complex written and oral directions
Polished computer skills including Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and Adobe products with proven ability to learn new/updated software programs
Strong typing and accuracy skills
Highly organized, process focused with excellent time management skills
Strong attention to detail, including accurate spelling and grammar skills.
Ease in projecting a positive and service-oriented attitude (“whatever it takes”)
Knowledge of various office equipment/business machines
Well-developed oral and written communication skills
Strong work ethic
The ability to work under pressure while exhibiting patience and common sense.
Ability to multi-task and anticipate needs
Self-motivated and confident team player who can effectively work within a team to achieve individual and team goals
Ability to manage multiple priorities and conflicting requests

Nice To Haves

Previous office experience preferred

Responsibilities

Coordinate off-site duplicating projects
Manage incoming and outgoing mail, FedEx and UPS shipments
Perform backup for interoffice scheduled routing of mail
Manage facsimile transmissions, incoming and outgoing
Arrange shipping/receiving services (i.e. courier service)
Provide receptionist / front desk support, including answering main phone line
Prepare expense reports for attorneys, paralegals and administrative staff
Make travel arrangements (hotel, air, car, conference room) for attorneys, paralegals, and others as needed
Filing and document management organization and support
Assist in preparation of PowerPoint, Excel or other presentations
Provide backup support to legal administrative assistants in the following areas
Arrange for catering, meal reservations and menu planning support for department, partner, client or other meetings
Word processing and database support
Spreadsheet (Excel or otherwise) creation, modification or manipulating
Email management
Schedule meetings and conference calls using Teams or Zoom as needed
Keep conference rooms organized and stocked
Share best practices with other team members within the Firm
Participate in Legal Administrative Assistant meetings, support staff team meetings and training sessions
Stay up to date on office workflow, procedures and new technology
Assist team members with priorities and recognize that all work is Bowman and Brooke work, not individual work
Promote mutual respect and open and honest communication with all employees and Partners
Perform special projects and tasks as assigned