Administrative Assistant

Computer Systems Institute•Charlestown, MA

9d•Onsite

About The Position

The purpose of the Administrative Assistant is to perform administrative and reception duties for the campus. This role involves greeting visitors and students, managing data entry, supporting the Admissions Department with placement tests and results, and assisting the DSO Department with student record documentation. The position also includes handling phone calls, printing transcripts, typing verification letters, and undertaking additional administrative projects like making copies and preparing admission packets. The Administrative Assistant will also be responsible for recording and forwarding purchase orders, maintaining the general cleanliness and appearance of the location, receiving and sorting mail, and maintaining records related to front desk duties such as call transfers, calendar reports, payments, and appointments. Additionally, the role involves contacting vendor services for equipment like copiers and vending machines, and performing other duties and special projects as assigned.

Requirements

High school diploma or general education degree (GED)
At least 2 years experience in office/administrative role
Equivalent combination of education and experience

Responsibilities

Greet all visitors and students; direct traffic.
Data entry.
Support the Admissions Department with the placement test links for prospective students and the results.
Support the DSO Department with documentation of student records.
Answer calls and make outgoing calls as needed.
Print transcripts.
Type verification letters.
Additional administrative projects such as making copies, admission packets, etc.
Record and forward all purchase orders.
Maintain general cleanliness and outward appearance of the location; general housekeeping.
Receive and sort mail.
Maintain records as they pertain to quantifiable front desk duties: transfer calls, calendar reports, payments, appointments and etc.
Contact vendor services as needed for copiers, vending machines, etc.
Other duties and special projects as assigned.