Administrative Assistant (Zoning and Landscaping)

City of Fort Lauderdale•Fort Lauderdale FL 33311, FL

3d•Onsite

About The Position

The Zoning and Landscaping Division seeks an Administrative Assistant due to a recent promotion. The Administrative Assistant supports our department by performing administrative services. They assist management with administrative tasks such as tracking and compiling information of interest, preparing various reports detailing administrative information, reads and answers correspondence, and sometimes handles confidential information. In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).

Requirements

Successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college.
Three (3) years performing intermediate administrative work in Zoning, Planning, Building, Construction, or Permitting.
One (1) year experience working with Boards.
One (1) year experience coordinating special projects.
Additional qualifying experience or completion of coursework at an accredited college or university may substitute on a year-for-year basis of the required experience or education.
To claim Veterans’ Preference, candidates must attach to the application a copy of military separation papers (DD214) and service-connected disability documentation (if applicable) to meet eligibility requirements as stipulated by Florida Statues.

Nice To Haves

Exceptional verbal and written communication skills
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience providing high-level support to supervisors and managers
Strong organizational and time-management skills with attention to detail
Proven ability to work independently and lead special projects
Skilled in drafting correspondence and other professional communications
Proactive, high-energy professional with a positive and collaborative attitude

Responsibilities

Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility.
Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities.
Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies.
Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities.
Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate.
Maintains detailed and accurate records; provides, creates and submits reports as required.
May prepare and maintain payroll for assigned division.
Maintains department filing, records and rosters; develops, implements and modifies filing systems.
Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing.
Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures.
Prepares a variety of documents for the purchase of supplies and equipment.
Performs related work as required.