Administrative Assistant - Word Processor

Roux•Oakland, CA

1d•Onsite

About The Position

We are seeking a responsible, self-sufficient, energetic administrative assistant / word processor with experience formatting and typing technical reports, proposals, and letters in our Oakland office. A proficiency with Microsoft Word and Excel is required. Familiarity with PowerPoint, Outlook (Access a Plus), and Adobe Acrobat is also required. The ideal candidate will be motivated to develop and build on these skills to assist with the growth and success of the office. We offer a friendly, professional atmosphere with excellent benefits and pay commensurate with experience.

Requirements

5 years working as an administrative support staff member.
High School Degree.
Proficiency using Microsoft Outlook, Excel, Word (Access a Plus).
Strong grammar, spelling, and punctuation skills.
Professional telephone skills.
Ability to focus on detail while keeping up with workflow.
Capable of handling work in a fast paced, time sensitive environment.
Ability to work with technical staff to understand project instructions, including follow up to anticipate or resolve problems.
Ability to work independently with minimal supervision or as part of a team.

Nice To Haves

Familiarity with PowerPoint, Outlook (Access a Plus), and Adobe Acrobat is also required.
Motivated to develop and build on these skills to assist with the growth and success of the office.

Responsibilities

Formatting and typing technical reports, proposals, and letters.
Ability to create folders on a computer network for filing documents and maintaining project document records.
Greet and assist visitors to the office.
Receive, sort and distribute the mail.
Carry out administrative duties such as filing, typing, copying, binding, scanning.
Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
Must be able to work overtime when required.
Assist with maintaining overall office operations and appearance, including common areas, conference rooms, and kitchen spaces.
Coordinate with building management, vendors, and service providers (e.g., maintenance, utilities, cleaning, office services) as needed.
Serve as a point of contact for landlord or property management communications related to office operations.
Support planning and coordination of office meetings, events, and occasional social activities.
Monitor and restock shared kitchen and office supplies; ensure common areas are orderly and functional.
Proactively identify office related needs or issues and communicate them to appropriate internal or external parties.
Provide general front office support and customer service to staff, visitors, and external contacts.